Cal Poly Associated Students, Inc is Hiring an Assistant Coordinator-Human Resources (Training & Development) 3 Year Temporary Near San Luis Obispo, CA
Definition and PurposeUnder the direct supervision of the Coordinator II - Human Resources, the Assistant Coordinator - Human Resources (Training and Development) is responsible for developing and implementing training programs and standards for ASI. Areas of responsibility include, but are not limited to developing and maintaining safety training and certification tracking, job-specific training manuals, supervisor training programs, large-scale annual training events, and performance management systems. Additionally, all ASI employees are responsible for upholding the core values of the organization including but not limited to exhibiting professional behavior, acting as a role model to others, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in area of specialization, and working together as a team. RequirementsEducational and Qualifying Experience, Skills, Licenses, CredentialsEducational/License/Credential Requirements
High school diploma, GED, or equivalent
Graduation from a four-year college or university preferred (8 years applicable experience may be substituted for educational requirement)
Experience Requirements
Minimum one (1) year professional HR experience, three (3) years preferred that demonstrates the ability to perform the essential functions of the job
Knowledge/Skill Requirements
Thorough knowledge of correct English grammar, spelling, and punctuation
General knowledge of office methods, equipment, procedures, and practices
Knowledge of Windows-based computer systems
Working knowledge of performance management and training tracking software programs
Working knowledge of Federal and State Labor Law
Ability to effectively communicate both orally and written
Ability to apply judgment and discretion in performing confidential personnel matters
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere.
Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds, specific needs, or limitations
Essential Duties and ResponsibilitiesEmployee Training
Manage training tracking database systems including user accounts, training assignments, and learning paths
Facilitate required sexual harassment training for supervisors and employees
Audit annual Information Technology Security training records for compliance
Develop standards for job-specific training manuals and templates and ensure completion for all ASI jobs
Facilitate required Mandated Reporter training for CANRA and optional Mandated Reporter training for Title IX
Develop and implement supervisor training program
Ensure that supervisors complete the new hire training checklists by required deadlines for all new employees
Facilitate annual Student Employee Learning Outcomes (SELO) program
Safety Training
Ensure that supervisors complete the new hire safety training checklists by required deadlines for all new employees
Assign safety training learning paths as defined by the ASI Safety Committee
Facilitate annual Heat Illness Training
Annual Training Events
Coordinate annual Full-time Staff Kickoff Training Event
Coordinate annual Student Staff Kickoff Training Event
Coordinate annual Student Manager Training Event
Performance Management
Maintain web-based performance management system
Provide support to supervisors on performance evaluation standards
Facilitate training on goal setting and providing feedback to employees
Educational Assistance
Conduct annual open enrollment for ASI's Educational Assistance Program
Process payment request forms for Educational Assistance Program
Verify grades as required for Educational Assistance Program
Assessment
Develop and execute assessment of programs and/or services for areas of responsibility including, but not limited to, setting and implementing goals, evaluating outcomes, and ongoing enhancement
Participate in the overall ASI assessment planning and goal setting
Diversity and Inclusion
Recommend and support practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures.
Demonstrate awareness of one's own biases, comfort levels, and various aspects of diversity, equity, and inclusion (DEI)
Demonstrate effort to understand each person's individual and collective role in creating inclusive environments.
Commit to continuous learning/improvement in DEI and cultural competence.
Work with director to review department's policies, procedures, & practices related to DEI and participate in addressing barriers identified
Other Duties and Responsibilities
Represent ASI on committees as appropriate
Serve on the ASI Diversity, Equity, and Inclusion Advisory Committee
Serve on the Student Manager Development Committee
Serve on the ASI Safety Committee
Attend and participate in meetings as necessary
Ensure continuous professional development
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment
Other duties as assigned
Background CheckThis position is subject to a background check (including criminal records) as well as National Address Locater (Social Security Number [SSN] Trace), 7-year County Criminal Search in each county and/or state the applicant lived in based on the SSN Trace, National Criminal Database Search, Name Search, Employment Verification (All employers in past 7 years) and Education Verification (Highest Degree). Credit Reports, Motor Vehicle Record Check and Professional License Verification may also be required based upon the essential functions of the position. BenefitsSalary Schedule
Starting Hourly Rate: $30.54 per hour
Hourly Pay Range: $30.54 per hour - $48.86 per hour
Premium Overtime: Yes
Shift Differential: Yes
Non-exempt
Benefits
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability Insurance
Public Employees' Retirement System (CalPERS)
Social Security (FICA)
Paid State Holidays
Vacation Time
Sick Leave
Personal Holiday
Birthday Holiday
Workers' Compensation Insurance
Unemployment Insurance
The Associated Students, Inc. is an Equal Opportunity Employer. Date of Last Equity Review: New position as of 3/25/2023 Date revised: 09/06/2024 This is a 3 Year Temporary position.Position Open Until Filled