Administrative Assistant III

Onsite – Shoreview, MN

12-month Contract (W2), Weekly Pay (24 hours/week)

Pay Rate: $29.75/hr.

Desired Start Date: 7/22/2024

Calculated Hire is in search of an Administrative Assistant III for our Fortune 100 Financial Services company. You will be responsible for the following components:

Job Description:

• Scheduling and Calendar Management - coordinate meetings, events, etc.
• Communication - handle incoming and outgoing correspondence,
• Document Management - Maintain documents - digital, easily accessible and up to date, data drive - leverage excel, power point, to enter and update systems or communications effectively, order supplies, ensure multiple sites are well-stocked and equipment maintained, assist with expense reporting and invoice processing.
• Travel Arrangements - flights, accommodations and transportation.
• Meeting support - prepare agendas, take meeting notes and distribute relevant information/materials, assist with recruitment onboarding of new employees,
• Project Coordination & IT support services.

Desired Technical Experience

• SharePoint
• MS Teams
• Concur

Required Skill Sets:

• Organizational skills
• Able to multi-task and prioritize tasks.
• Keep detailed records
• Meet deadlines and manage schedules.
• Strong written and verbal communication -interact with employees, partners, key stake holders.
• Tech savvy - proficient in using Microsoft office software (Microsoft Office, database management, Workday, Concur)
• Interpersonal skills - positive, builds relationships and proactively identifies areas for improvement

Required Qualifications:

• 4 years of administrative support experience, or equivalent demonstrated through one or a combination of the following: work or consulting experience, training, military experience, education.