Compliance Specialist

Location: Louisville, KY

Hybrid role: 2 days remote weekly

The primary function of the Compliance Specialist is to ensure the compliance requirements of the American Rescue Plan (ARP) State and Local Fiscal Recovery Funds (SLFRF) are met. This person’s role will focus primarily on providing technical assistance to, supporting, and liaising with internal and external stakeholders; researching and providing opinions on regulations; assisting with quarterly and annual reporting activities; reviewing and developing compliant grant agreements; assisting with the development and maintenance of policies, procedures, and compliance tools; provide responses and documentation for external audits; and other compliance and customer-oriented responsibilities. Approximately three weeks per quarter, this person’s work will be focused on reporting activities. This person will also complete financial monitoring and other monitoring activities as needed.

MINIMUM Qualifications:

• Bachelor's degree in a related area, or in public administration, social science, political science, or a similar discipline
• Three years of grant, government, compliance, finance, accounting, research, data analysis, technical writing, project management, or related work
• Experience in, or aptitude for, professional or technical writing
• Ability to communicate effectively and professionally to a variety of stakeholders
• Ability and proficiency with Microsoft Office and other computer system applications
• Ability to understand regulatory compliance in relation to federal and state funding
• An equivalent combination of education and experience may be substituted

ESSENTIAL FUNCTIONS:

• Provide compliance technical assistance, training, and guidance to internal and external stakeholders
• Assess eligibility of ARP projects, activities, and expenditures and provide written opinions when needed
• Coordinate with LMG awarding agency and Louisville Accelerator Team on the development and execution of ARP grant agreements, including ensuring that all agreement terms and conditions meet Treasury and LMG requirements.
• Provide other work related to the grantee workflow to ensure compliance among LMG agencies and grantees
• Coordinate with accounting staff, purchasing staff, and other stakeholders to obtain data for quarterly and annual reports
• Review data for accuracy prior to reporting
• Enter quarterly report data into Treasury reporting portal and internal database
• Assist with developing and updating OMB ARP standard operations procedures and workflows as needed, to ensure compliance with ARP and internalrequirements
• Work with LMG Agencies, grantees, and the Louisville Accelerator Team to develop and implement processes to ensure grant compliance
• Respond to external audit requests
• Participate in staff meetings and development activities as directed
• Perform other duties as directed by supervisor

SECONDARY FUNCTIONS

• Conduct standardized compliance monitorings of ARP projects and ARP grantees
• Review grantee invoices for compliance with budget, grant agreement, and local and federal requirements.
• Review government contracts for eligibility
• Design and execute monitoring processes, including conducting file audits, assessments and documenting results and analyzing data trends
• Identify potential areas of compliance risk; remain abreast of all compliance changes, activities and identify trends; communicate appropriately with staff concerning policies, procedures and updates
• Provide compliance update reports to management as directed or requested

EXAMPLES OF DUTIES:

UNDER ADMINISTRATIVE SUPERVISION

• Meets with departments and establishes compliance procedures for ARP projects
• Edits and amends ARP grant agreements to ensure compliance with ARP and internal requirements
• Responds to requests for eligibility assessments of ARP activities
• Collects expenditure, obligation, grant, and key performance indicator data from stakeholders and reviews data for accuracy and compliance
• Enters report data into Treasury portal on a quarterly basis
• Develops and updates SOPs, monitoring tools, and other documents to respond to new Treasury guidance or gaps in current processes
• Researches regulations and maintains database of compliance information opinions
• Develops and maintains communication and effective working relationships within LMG departments
• Analyzes ARP activity for compliance with governmental requirements
• Prepares correspondence and documents and completes special projects
• Reviews and approves grantee reimbursement requests, as needed
• Schedules and performs departmental compliance reviews of files and documentation to ensure adherence to applicable regulatory requirements, as needed

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• This role requires you to work 8-5 Monday through Friday. Are you able to work these hours?
• This role requires you to go on site 3 days a week in Louisville, are you willing and able to go on site 3 days a week in a hybrid schedule?
• Have you completed the following level of education: Bachelor's Degree?
• How many years of grant, government, compliance, finance, accounting, budget preparation, budget analysis or financial analysis experience do you have?
• How many years of experience do you have in regulatory compliance in relation to federal and state funding?

Work Location: Hybrid remote in Louisville, KY