Description

We are seeking a Project Management Assistant to join our growing team. This position will assist the Director of Project Management with day-to-day activities, as well as the Project Management and Civil Construction teams. Pay is in the $65K range with competitive benefits.

Assisting the Director of Project Management

• Assist in managing the communication of the Director of Project Management, including coordinating calendars, emails, phone calls, and in person meetings as needed.
• Track the Director of Project Management’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines.
• Frequently compose, proofread, and finalize correspondence, documents, meeting minutes, and reports.
• Track the Director of Project Management’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines.
• Perform other tasks as may be necessary to facilitate the work of the Director of Project Management 

Assisting the Project Management and Civil Construction Teams 

• Receive and process subcontract invoices so that they are paid timely.
• Assist in schedule updates, tracking, and review.
• Assist in gathering, reviewing, and submitting project specific documents including close out documentation.
• Prepare subcontracts and change orders for PM review, issue commitments, and obtain and track required documentation for each commitment.
• Prepare and maintain departmental reports.
• Track and report ISO measurables and other department goals.
• Support in maintaining electronic files on the network and support software implementation.

Qualifications

• Two years of experience in construction industry is a plus.
• Must be familiar with accounting information, basic spreadsheets, and micro-soft tools, micro-soft project, contract specifications as well as, procurement processes, and contract administration.
• Degree in Accounting and 5 years of accounting experience is preferred.