JOB
SALARY INFORMATIONStaff Services Analyst I: $4786.01 - $6413.71* / Month$27.61 - $37.00* / HourStaff Services Analyst II: $5030.15 - $6740.88* / Month$29.02 - $38.89* / Hour* See Salary Information section below. The Staff Services Analyst I/II classes are responsible for performing professional level analytical duties involving general administrative, staff development, fiscal, and/or program analytical work. Incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees, and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional area issues and alternatives; review and analyze proposed legislation and advise management on the potential impact; make decisions in financial, and other administrative systems of average to difficult complexity; prepare correspondence; and perform other related duties as assigned. Incumbents do not supervise other professional staff, but may supervise clerical and/or technical employees as an ancillary duty (not as the preponderant responsibility of the position).The Staff Services Analyst I level is the entry level into the professional Staff Services series. Incumbents work under close supervision. Assignments are generally limited in scope and under the direction of a higher-level employee. As experience is gained, the incumbent is granted more independence from supervision. Most incumbents are expected to promote to the II level after one year of satisfactory performance; however, positions limited to analytical duties of a more routine, repetitive nature will be permanently allocated to the Staff Services Analyst I level.The Staff Services Analyst II is the journey level in the series. Incumbents work under direction and are responsible for performing the full range of duties at the journey level and working independently. This class differs from the Staff Services Analyst III in that the latter is the advanced journey-level class in the series where incumbents typically serve as lead workers over other analysts and/or are assigned the more highly specialized and complex duties in their work units, often involving department-wide responsibilities and assignments.At the Staff Services Analyst II level, assignment can be in any one the following options: staff development, fiscal, or program analysis; or, incumbents may be assigned to perform general duties that encompass a broad scope of administrative analytical functions and areas of responsibility. For positions specifically assigned to a specialized option, specific minimum qualifications and recruitments are permitted.
EXAMPLE OF DUTIES
Duties may include, but are not limited to, the following: (For Staff Services Analyst I, duties are performed at the entry level.)Performs, coordinates, monitors, and participates in various administrative analytical functions, typically within a departmental program or administrative section.Reviews program updates, letters, and notices for potential impact on various programs and activities; recommends and prepares policy and procedure changes to ensure compliance.Compiles, maintains, and analyzes data; identifies trends, and makes recommendations involving the formulation of policy and procedures, as well as staffing and organizational changes.Serves as a resource and provides advice and information to supervisors, managers, and other internal staff, the public, and other agencies in area(s) of assignment including the interpretation and explanation of a variety of programs, policies, rules, regulations, labor contracts, and Memorandum of Understanding.Conducts surveys and performs research and statistical analyses on administrative, fiscal, personnel, staff development, and/or programmatic problems.Makes presentations before committees, boards, commissions, departmental staff, advisory groups, or community groups to provide information and recommendations, advocate a position, encourage participation, and/or respond to questions.Analyzes business process requirements and coordinates with information technology staff and/or consultants to develop automated solutions.May plan and coordinate the design and implementation of new and revised programs, systems, procedures, methods of operation, and forms.Compiles materials; prepares analytical reports, manuals, and publications.Prepares public relations materials (e.g. brochures, informational materials, customer satisfaction surveys).Provides consultation and recommends solutions regarding research findings, organizational improvement initiatives and related issues concerning departmental effectiveness and goal attainment. Evaluates effectiveness through performance measure development and monitoring activities, and recommends modifications.Collaborates with County departments and agencies on cross-functional projects.Coordinates assigned activities with other departments, divisions, units, and with outside agencies; represents the division or department in committee meetings; responds to complaints and requests for information.Establishes and maintains positive working relationships with co-workers; representatives of community organizations; state/local agencies and associations; internal management and staff; and the public by utilizing principles of effective customer service.Reviews, evaluates, and recommends actions on appeals for administrative hearings; makes presentations to the Administrative Law Judge on behalf of the assigned department.Investigates client complaints; maintains complaint-related documentation.Plans, designs, performs, and documents quality assurance activities pertaining to staff qualifications, case activities, financial, and/or other assigned functions.May supervise clerical and/or technical employees by assigning, monitoring, reviewing, and evaluating their work; may provide training to less experienced staff.Performs related duties as assigned.For Staff Development Option (in addition to the general duties): Conducts training needs assessment at an organizational level to obtain information to determine training programs/subjects needed for all levels of employees.Conducts training needs assessment at the individual employee level to determine employees to be sent to specific training programs, based on participant needs and relevancy of training to participant's job duties.Identifies, develops, and/or coordinates resources for training and staff development including curricula, workshops, college coursework, training programs, and on-the-job training sessions.Develops and conducts workshops and training sessions on a variety of topics including, but not limited to, technical skills, program areas, supervisory principles, customer service skills, safety, diversity, and sexual harassment prevention in order to provide the necessary information in each subject in the most effective manner.Reviews the work of new employees while they are completing a training program to ensure effective learning and progression through the program.For Fiscal Option (in addition to the general duties): Performs fiscal analyses and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities; analyzes findings and prepares recommendations for department management.Participates in the preparation of the department's annual budget, including analysis and estimates of expenditures and analysis and projections of revenues.Reviews financial data on an on-going basis to ensure conformance with established guidelines.Recommends and establishes general fiscal procedures to improve department operations based on cost/benefit studies.Completes the quarterly County Expense Claim to the State of California for payment, and oversees the balancing and reconciliation of accounts.Assists in the fiscal and accounting oversight, monitoring, and management of contracts, grants, and other funding/expenditure sources. For Program Analysis Option (in addition to the general duties): Plans, identifies, and analyzes program administration problems and develops solutions.Reviews existing and proposed local, state, and federal legislation/regulations for impact on the department's activities, consults with department personnel; develops recommendations; and prepares proposed changes.Performs departmental quality assurance duties by reviewing casework and analyzing time studies and production analyses.Extracts and reviews data to prepare reports consisting of specific program/caseload data to monitor progress toward goals, including progress of Quality Improvement Plan.EMPLOYMENT STANDARDSNote: The level and scope of the knowledge and abilities listed below are related to job duties as distinguished between the two levels in the Definition section.Knowledge of: Public and business administration principles and practices.Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures.General research practices, techniques, and terminology to conduct research for a department.A variety of computer software applications, including database, graphics/presentation, work processing and spreadsheet software.Methods and techniques of report preparation.English language (i.e. composition, spelling, grammar, and sentence structure).Project management principles to ensure projects activities are conducted in a fiscally responsible and timely manner.Principles and practices of effective customer service.Principles of teamwork and teambuilding in order to work effectively as a member of a team and facilitate effective teamwork.Principles and practices of the functional areas applicable to the assigned options.Principles and practices of leadership and supervision.Community needs and resources.Ability to: Analyze a situation or problem, including stressful situations, accurately and objectively in order to identify alternative solutions and determine an effective course of action.Collect and analyze data and information in order to derive logical conclusions.Formulate options and make recommendations based on data and information collected.Analyze policies, procedures, and programs and make effective recommendations.Make sound decisions and independent judgments within established guidelines.Read, interpret, and apply a variety of information (e.g. laws, policies, procedures, court cases, memorandum of understanding, ordinances, contract provisions, legislations, directives) in order to provide information and ensure compliance.Analyze and interpret basic statistics.Perform arithmetic calculations, including ratios and percentages.Operate a computer to prepare results of analyses (i.e. reports, tables, charts, and graphs) and perform operations (i.e. conduct research on the internet, collect, input, and retrieve data and information).Express information and ideas orally in a clear, concise, organized manner by using proper diction, grammar and volume so that others will understand.Make effective presentations and respond to questions from various groups, including boards, committees, and the public.Compose business communications (e.g. letters, memos, notices) and reports, policies, and procedures, in a clear, concise, organized, and accurate manner.Identify problems and central issues.Reason logically and critically.Perform, analyze, and document research.Research legislative issues and read and understand legislation.Recommend and implement changes/improvements.Develop and maintain cooperative, effective working relationships with co-workers, representatives of community organizations, state/local agencies and associations, supervisors, internal management staff, employee representatives and the public.Effectively mediate and resolve conflicts between/with individuals.Influence and persuade others to accept a particular viewpoint or to follow a particular course of action.Work and interact with a variety of individuals from various socioeconomic, ethnic, and cultural groups in person and by telephone, including situations where relations may be strained or confrontational.Work independently and accept increasing responsibility.Prioritize, plan, coordinate, and organize simultaneous work assignments and projects to meet critical and competing deadlines.Manage projects by developing project budgets and timelines to ensure projects meet time and budget guidelines.Work as a team member by keeping communication open, offering support, sharing knowledge, and contributing to and/or leading team efforts.Supervise clerical and/or technical employees, if required by the position.Monitor, plan, direct, assign and review the work of clerical and/or technical employees, if required by the position.For Staff Development Option (in addition to general KAs): Knowledge of: Principles and practices of employee training and development.Adult learning processes.Variety of training programs for employee development.State and federal laws and regulations related to public assistance programs.Basic training needs assessment practices.Basic training techniques and methods (e.g. lecture, group exercises, handouts, quizzes).Ability to: Plan, organize, and conduct presentations, workshops, and training sessions on a variety of topics.Create visually appealing and understandable training aids and presentations using presentation software.For Fiscal Option (in addition to general KAs): Knowledge of: Budget preparation and control, basic accounting principles.Methods and procedures of governmental budget preparation and control.Financial statement preparation.Cost/benefit analysis.Ability to: Perform budget, grant, and contract analysis, preparation, and monitoring.Analyze and make effective recommendations regarding financial and accounting procedures.Compile, compute, and summarize data related to the acquisition, distribution, and utilization of funds.For Program Analysis Option (in addition to general KAs): Knowledge of: Theories, principles, goals, and objectives of public social services/child support services.Laws, rules, and regulations governing assigned program areas.State and federal laws and regulations related to public assistance programs.Ability to: Apply program planning principles and techniques to problems and issues.Build coalitions among groups with differing needs and objectives.Plan and evaluate social service/child support programs.
SUPPLEMENTAL INFORMATION
EXAMINATION INFORMATIONTRAINING & EXPERIENCE EXAMINATION – WEIGHTED 100%The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate’s knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination.Examination administration and processing time is approximately two weeks after the closing date of the job bulletin. If conditions warrant, an Experience and Education examination may be conducted in lieu of the Training and Experience examination. Please review the Experience and Education examination information below: EDUCATION & EXPERIENCE EXAMINATION – WEIGHTED 100%The Education & Experience examination is based solely upon information provided from the application and supplemental information (e.g., resumes, transcripts). Information provided from the application and supplemental information will be assessed compared to a standard developed in relation to the elements of the. Special care should be taken to submitting a complete description of your education and experience relevant to the typical tasks, scope, and minimum qualifications stated on this bulletin. Supplemental information will be accepted, but competitors should read this bulletin carefully to determine what kind of information will be useful to those individuals completing the evaluation. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination.Examination administration and processing time is approximately two weeks after the closing date of the job bulletin. ELIGIBLE LIST INFORMATIONA departmental open eligible list will be established for Trinity County. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.RETEST PERIODOnce you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date. SPECIAL TESTING ARRANGEMENTSSpecial testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at mssprogram@calhr.ca.gov or 916-909-3701 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination. EDUCATION DOCUMENTSIf you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers. GENERAL INFORMATIONThis position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified. If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list. General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required. EQUAL EMPLOYMENT OPPORTUNITYThe Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. ABOUT TRINITY COUNTYTrinity County is in Northern California between Shasta County and the Northern Redwood Coast. The County is roughly the size of Vermont, and is home to the Shasta-Trinity Forest, which is the largest national forest in California. The 2.1-million-acre forest encompasses five wilderness areas, hundreds of mountain lakes and over 6,200 miles of streams and rivers, including Trinity Lake and the Trinity River. These beautiful bodies of water provide plenty of opportunity for water sports and adventure, such as fishing, gold-panning, jet-skiing, skiing and kayaking. For those who prefer terra-firma, there are over 460 miles of trails, ranging from wide, easy grades to rough, rocky and steep grades for hikers, backpackers, and horseback riders of every level to enjoy. Many will also recognize the Pacific Crest Trail, a portion of which runs through Trinity County. Visitors and residents enjoy amazing natural beauty, a rural environment, and spectacular photo opportunities! SALARY INFORMATIONThe rate of pay of a county employer shall correspond with the letters A, B, C, D, E, F and G respectively, which denote the various steps in the salary range. Steps “F” & “G” steps are based on longevity: “F” step is upon completion of seven years of continuous service and 2.5 years at “E” step, “G” step is upon completion of 10 years of continuous service and 3 years at “F” step. Trinity County Code Section 2.60.410 DISASTER SERVICE WORKER INFORMATIONBefore entering upon the duties of employment, all public employees take and subscribe to the oath or affirmation set forth in the California Constitution that declares them to be disaster service workers in time of need. For more information, please visit the following websites: California Emergency Services Act: https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=GOV&division=1.&title=2.?=&chapter=7.&article= The California Constitution Oath or Affirmation: https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=3100.&lawCode=GOV Governor’s Office of Emergency Services: https://www.caloes.ca.gov/