POSITION SUMMARY

This part-time (0.5 FTE) staff position is at the CIIS Center for Psychedelic Therapies and Research (CPTR).

The Center is in an expansion and growth phase from housing a certificate training program for medical and mental health professionals with classrooms in two locations and online to: licensing curricular materials, the creation of a mental health clinic, and a research study implementation. The Center Office Specialist is a staff person who implements administrative aspects of the activities of CPTR, with a focus on hands-on database maintenance. The Center Office Specialist works with the Center Manager, who also reports to the Director of the Certificate Program, to execute the administrative needs of the Center and special projects throughout the year.

As liaison between the program and other CIIS departments, the Center Office Specialist works closely with other offices on campus, coordinating and managing critical department functions such as room scheduling, AV needs, and meetings for the program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains departmental files and student records; maintains the CPTR database.
• Maintains and updates student roster and other certificate documents.
• Provides clerical support for the Center, including composing correspondence, typing, copying, filing, check requests, and maintaining office supplies.
• Under the guidance of the Center Manager, collaborates with student workers, weekend assistants, and temporary workers in the CPTR office.
• Must be willing to work some nights and weekends.
• Liaises with Boston staff and provides coordination support.
• Speaks with and writes to current students; responds to inquiries.
• Overall, administratively oversees and maintains program's smooth functioning: maintains website content, updates program handbook, takes notes at meetings, posts agendas and handouts to Canvas (online platform) course, maintains email lists, participates in program assessment process, processes check requests, answers phones, maintains files and databases.
• Assists in coordination of new clinic, the research study, and classroom logistics.
• Organizes program events and special projects. Performs additional duties as requested.

MINIMUM QUALIFICATIONS

• Minimum of two years of administrative experience and a BA degree.
• Strong and meticulous attention to detail.
• Excellent skills in written communication (writing, editing, correspondence).
• Excellent oral communication skills; ability to interact with students, faculty, staff, and the outside community with diplomacy, patience, and sound judgment.
• Ability to work both independently (and take initiative) and collaboratively (as part of a collegial team).
• Fully proficiency in Microsoft Office, Google Suite, Dropbox, and strong familiarity with typical office management software programs.
• Understanding of the graduate academic environment and confidentiality issues.
• Strong organizational skills - to maintain an efficient office and transparent office procedures.
• Office management skills, high level computer skills, and expert word processing skills.
• Capacity to conduct a variety of tasks (multi-task) in a composed and professional manner.

WAGES AND BENEFITS

Please note this is a 5.FTE position with an compensation between $34 - 37 (hourly) depending on experience and qualifications.

CIIS offers a comprehensive benefits package.

NOTES TO CANDIDATE

• Working Conditions - Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
• Background Check - Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
• Visa Sponsorship - Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
• Relocation Assistance - This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

CIIS strives to cultivate and preserve a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff's diversity of experiences, perspectives, and identities. Together, our community creates and maintains working and learning environments that are inclusive, equitable, accessible, and welcoming.

CIIS is proud to be an equal opportunity employer. We are committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI ). CIIS is committed to compliance with all fair employment practices regarding citizenship and immigration status.