General Description:

• Under immediate supervision, is responsible for executing vendor invoice entry and associated clerical/administrative duties and functions necessary to achieve vendor payments within established policies and procedures.

Accounting Function

• Managing accounts payable using accounting software and other programs
• Handling accounts payable for separate entities and vendors
• Analyzing workflow processes
• Establishing and maintaining relationships with new and existing vendors
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Processing due invoices for payments
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts

Other Functions

• Works on special contracts and projects as assigned.
• May attend contractor meetings

General/Organizational Competencies

• Quality/Compliance: Achieving a standard of excellence with our work processes and outcomes, honoring client policies and all regulatory requirements.
• Communication: Balancing listening and talking, speaking, and writing clearly and accurately, influencing others, keeping others informed.
• Initiative: Taking ownership of our work, doing what is needed without being asked, following through.
• Efficiency: Planning, managing time well, being on time, being cost conscious, thinking of better ways to do things.
• Customer Focus: Striving for high customer satisfaction, going out of our way to be helpful and pleasant, making it as easy as possible on the customer rather than our department or Client.
• Collegiality/Collaboration: Being helpful, respectful, approachable, and collaborative, cooperating with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.
• Integrity/Transparency: Upholds social, ethical, and organizational norms and values; firmly adheres to codes of conduct and ethical principles; behaves consistently, and is open, honest, and trustworthy; acts without consideration of personal gain.
• Continuous Learning & Self Development: Being receptive to feedback, willing to learn, embracing continuous improvement, proactively investigating new perspectives, approaches, and behaviors.
• People Management (for those with direct reports): Setting clear expectations, reviewing progress, providing feedback and guidance, holding people accountable.
• Problem Solving: Identifies problems and uses logic, judgment, and data to evaluate alternatives and recommends solutions to achieve the desired organizational goal or outcomes.
• Decision Quality: Makes sound decisions that consider objectives, risks, implications, and agency and governmental regulations.

General Qualifications:

• To perform this job successfully, the individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills and Abilities:

• Working knowledge of Windows: Excel, Access, and Word, Cabinet, Microix, MIP, or other ERP Systems.
• Accounting principles and procedures, budget controls, accounts payable/receivable, and purchasing methods and procedures.
• Ability to perform complex accounting transactions, to interpret laws and regulations, and to interpret and apply complex accounting theory.

Education And/or Experience:

• Will possess an Associate’s Degree in Accounting, Finance, or Business Administration from an accredited college or university, with a minimum 2 years of full-time experience in accounts payable.

Other Qualifications:

• Must be legally eligible to work in the United States.
• Will require occasional in-region and out-of-region travel; Must have proof of valid driver’s license and current auto insurance; must provide own transportation when on company business.