Cambio Consulting Group LLC is seeking to hire a full-time Administrative / IT Analyst to support the United States Department of Agriculture (USDA) in Vermont. The USDA needs an individual that can work independently, able to manage multiple tasks simultaneously, and has a customer service focus. The purpose of the work is to provide IT, media, and administrative support assistance in support of agency mission functions. Required on-site initially, and there may be a possibility for a hybrid work environment in the future.

Minimum qualifications for the position:

• Must be a U.S. Citizen
• Education (Associates degree or Bachelor’s degree) and at least 2-3 years of relevant work experience
• Understanding of SharePoint (able to organize files and use basic functionality of SharePoint)
• Understanding of Microsoft Outlook and Excel
• Basic understanding and manipulation of PowerBI
• Excellent organizational, time management and communication skills.
• Ability to use word processing applications and document management software with a minimum typing speed of 60 wpm.
• Working knowledge of basic bookkeeping.
• Ability to process administrative requests for assistance from a variety of sources.
• Ability to maintain and develop automated reports using Microsoft Excel, SharePoint, and PowerBI.
• Ability to prepare and/or update documents such as correspondence, electronic spreadsheets, or databases in the performance of daily duties.
• Ability to coordinate meetings and events; ability to prepare travel aspects.
• Skill in information technology, including using telephone conferencing and video-teleconferencing equipment, virtual management of documents (i.e., scanning, printing, downloading, etc.), and other high-tech software.
• Knowledgeable and experienced in operating small virtual office technology such as calculating, faxing, scanning, and copying.
• Must be able to pass a Government Security Clearance
• All contractor employees must read, write, speak, and understand English fluently.
• Possess a valid Driver’s License.
• Willing to travel if and when the need arises (majority of instances with same day travel offsite) plus there may be an occasional trip requiring overnight lodging (estimated to be 1-2 times per year).

Tasks:

1. Develop a working knowledge of agency software and contracting and other agreements policy and procedures.

2. Create and maintain a Vermont SharePoint site consistent with the Vermont State Communication Plan.

3. Create a SharePoint record keeping structure compliant with USDA and NRCS records management policy and consistent with NRCS record management plan. Transition current records from share drive servers to a Microsoft SharePoint record keeping system.

4. Provide SharePoint file management training and serve as the primary point of contact for SharePoint assistance to NRCS and Partner Staff.

5. Ensure procedural handbooks and manuals are kept up to date and develop and maintain Standard Operating Procedures for processes that do not have them.

6. Create a SharePoint request-based system for submittal of invoices, vouchers, and other payment requests, including requests for market research and service submitted requests.

7. Review a wide variety of invoices, vouchers, and other miscellaneous payment requests to support NRCS and general Farm Bill programs.

8. Compile and review the accuracy of contract administration supporting documents from the program application process through to final payments and contract completion.

9. Reviewing and verifying technical and professional materials prepared by staff specialists for format and grammatical accuracy, including interpretative materials, technical reports, memorandums, advisory notices, and technical notes.

10. Reviews accuracy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements and other requests for payment of goods and services; processes program payment information; prepares for agency signature and forwards completed document to financial management staff for payment.

11. Answer telephone calls, greet visitors and sign for incoming deliveries and interact with the general public in an office setting.

12. Maintain office files, manuals, handbooks and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.

13. Utilize a variety of computer hardware and software applications and small office machines, to include agency specific software such as Pro Tracts, DMS, FA Tracker, FMMI, and locally developed databases to extract information needed to develop reports related to scheduling, program tracking, balancing of funds committed and expended.

14. Develop and maintain a SharePoint list to monitor and track commencement and expiration of agreements and assists with preparation of required paperwork.

15. Create SharePoint based request system for submittal and processing of NRCS and partner employee onboarding and administrative requests and process submitted requests. Requests include:

a. LincPass printing, activation and LincPass troubleshooting issues.

b. Ordering and replacement of computers, cell phones and tablets

c. Facilitating and tracking requests related to IT support tickets (CEC portal)

d. Processing WEX card and PIN number requests and troubleshooting issues

e. Processing requests for travel cards

f. Processing requests for travel (Concur) profiles and troubleshooting issues

g. Tracking submission of personnel through personnel security

16. Transition NRCS property inventory to a SharePoint based system, then Track and maintain the inventory of NRCS property. Including requests for disposal.

17. Keep NRCS State Office vehicles up to date on maintenance requirements (scheduling, dropping off and picking vehicle up)

18. Complete administrative actions for GSA lease and NRCS owned vehicles. This will include:

a. Dropping and picking vehicles up for routine and nonroutine maintenance.

b. Assisting drivers with filling out and processing accident related paperwork.

c. Processing paperwork to reassign vehicles to various NRCS locations.

d. Assisting in the ordering, distribution and disposal of vehicles utilizing NRCS processes.

19. Provides documents with open obligation audits for Government personnel review and processing. Monitor payment error rates, compiles data and provides information to government personnel.

20. Provide general administrative support to the applicable NRCS Offices, District, and Resource Conservationist.

21. Assist in Vermont Continuous Process Improvement (CPI) program. Organize meetings, create, organize, and update CPI documents.

22. Track and monitor State Quality Assurance Program Spot Check Action Items.

23. Asist in the State Office Acquisition process and help submit and process AD-700s.

24. Maintain an updated directory of current employees and partner employees by field office, supervisor and job position.

25. Contractor employees must identify themselves as "contractor(s)" during the designated hours of performance. This includes identifying themselves in email correspondence under the signature block as follows: Contractor Name Job Title Government Contractor Vermont State Natural Resources Conservation Service Phone: Email: Office Hours:

26. Maintain A Monthly Activity Report that includes a detailed synopsis of work performed during the previous month. The report shall be sent to the State POC and be included in the attachment to the invoice in the Invoice Processing Platform (IPP). Failure to submit this information will be a delay in payment processing.

Requirements:

• Understanding and use of SharePoint, Outlook, Microsoft Excel, and Power BI
• Associates degree or Bachelor’s degree) and at least 2-3 years of relevant work experience
• Attention to detail
• Multi-tasking and organizational skills
• Proficient with communication
• Basic bookkeeping skills
• Administrative/Secretarial support experience
• Valid Driver’s License
• Willing to travel

Cambio's Public Sector Practice helps executives and managers at all levels of government maximize performance and efficiency in the face of ever tightening budgets and increased demand for services. Our public sector team members find solutions that help government leaders with issues including policy review, governance, analytics, financial management, human capital, and information technology for a broad range of federal agencies.

www.cambiocg.com

Job Types: Full-time, Contract

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you a U.S Citizen? (No visas accepted for this position)

Education:

• Associate (Required)

Experience:

• Microsoft Outlook and Excel: 2 years (Required)
• basic bookkeeping administrative: 2 years (Required)
• SharePoint: 2 years (Required)
• Power BI: 1 year (Required)

License/Certification:

• Driver's License (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person