Benefits :

• Employee discounts
• Flexible schedule
• Free food & snacks
• Training & development
• Wellness resources

Position Title : Part-Time Receptionist

Reports To : Property Manager

FLSA Status : Non-Exempt

Job Location : Alexandria, VA

Position Scope :

Under the direct supervision of the Property Manager, the Receptionist provides administrative support and central reception services for a multi-tenant commercial building.

Duties include answering a multi-line phone system, greeting visitors, and tasks such as logging packages, maintaining records, delivering mail, typing, filing, and organizing the office.

Deals with a diverse group of important external / internal callers and visitors as well as internal contacts at all levels of the organization.

Independent judgment is required to plan, prioritize and organize various tasks and balance a busy workload.

ESSENTIAL DUTIES & RESPONSIBILITIES :

• Operates a multi-line phone system
• Welcomes guests and customers by greeting them in person or on the telephone, answering or directing inquiries
• Maintains neat and organized reception space
• Receives and logs all packages
• Delivers mail to the post office and tenants daily
• Keeps track of billing items, including postage, conference room, faxes, documents, and records
• Scans and files all statements along with receivables / payables
• Makes bank deposits
• Reconciles credit card statements monthly
• Assists with a variety of administrative tasks, including creating documents, copying, faxing, and taking notes
• Orders and maintains office and coffee supplies
• Ensures copiers, printers, and fax machines are loaded with paper and operational
• Maintains office by ensuring dishwasher is loaded / unloaded, plants are watered, and newspapers are collected from the front of the building.
• Maintains customer confidence and protects operations by keeping information confidential
• Load the Dishwasher daily and start when needed.
• Assistant to Property Manager and will receive duties as assigned through Cameron Street and EEA Realty.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Supervisory Responsibility : None

Knowledge, Skills, and Abilities :

• Knowledge of office processes, procedures, and technology
• Knowledge of proper grammar and sentence structure
• Ability to deal tactfully with customers
• Ability to work independently without direct supervision
• Ability to use initiative and independent judgment within established guidelines
• Ability to communicate effectively and professionally
• Ability to work on a computer for long periods
• Ability to lift and carry office products and supplies up to 40 pounds

Experience :

• Experience with operating a multi-line phone system
• Competency in Microsoft applications, including Word, Excel, and Outlook
• Strong organizational, verbal, and written communication skills
• Attention to detail and ability to multi-task
• Prior experience within an office setting

Required Education :

High school diploma or equivalent

Please note that this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job.

Duties, obligations, and activities may change at any time, with or without notice.

ADDITIONAL DUTIES :

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job.

AFFIRMATIVE ACTION / EEO STATEMENT :

EEA Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EEA Companies is proud to be a drug-free workplace. However, screening tests for alcohol and illegal drugs may be performed on applicants and employees as a condition of employment.

Last updated : 2024-05-03