Under general supervision, provides assistance in the coordination of all aspects of project delivery and NACC operations. Specifically helps coordinate the activities of the Program Manager, Project Managers, and other members of project teams to ensure efficient project delivery, reduce redundancy, and facilitate timely communications between project stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

These are the functions a qualified incumbent or applicant must be able to perform with or without reasonable accommodation.

• Gather project information such as schedules, assignments, tasks, and project meeting calendars. Disseminates information to Program Managers, Project Managers, and other project team members.
• Work with project team members in developing comprehensive workflow processes, tasks, and project assignments.
• Monitor project schedules, review and modify schedules with Program Manager/Project Manager approval.
• Maintain document control, track project activities and project team communication.
• Assist Program Managers and Project Managers in coordinating strategic and operational meetings and follow up with meeting notes.
• Schedule project meetings with internal and external stakeholders.
• Develop and publish approved communications to project stakeholders, including project plans, and project status reports.
• Work with Program Managers and Project Managers to develop presentations and written correspondence.
• Order project-related supplies and materials and perform general office duties.
• Assists the Project Manager with project financials such as, change orders and project forecasting.

EDUCATION and/or EXPERIENCE

• Bachelor’s Degree preferred.
• 1-4 years of experience in a projects-related role and/or administrative support role, preferably with oil and gas pipeline projects.
• Experience working both, independently and in a team-oriented, collaborative environment.

Salary $75K-$95K

SKILLS

Candidates and incumbents need to have the following skills.

• Problem Solving – Identify problems and work creatively in a team environment to resolve them.
• Flexibility – Respond in a flexible manner to issues; reprioritize work as the situation demands.
• Communication – Posses excellent communication skills, both written and verbal. Read and interpret communication styles of team members and clients who come from both technical and non-technical disciplines
• Organization – Manage competing demands; organize workload to efficiently utilize time.
• Software – Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Visio. Proficient in use of Primavera preferred.
• Teamwork – Elicit feedback and cooperation from a wide variety of sources, project team members, other internal resources and client representatives.
• Quality Focus – Demonstrate accuracy and thoroughness; look for ways to improve quality of project deliverables.

BEHAVIORS

Candidates and incumbents need to display the following behaviors.

• A drive to succeed in a team environment,
• The ability to provide superior service.

LEADERSHIP & ORGANIZATIONAL RESPONSIBILITIES

• Requires ongoing coordination, communication and/or team problem solving between departments or functional areas and clients for work production or service quality.

CONTACTS

• This position requires regular contact with employees in multiple internal departments and may require contact with client employees.

PHYSICAL REQUIREMENTS & ENVIRONMENTAL CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made when requested by the employee to enable individuals with disabilities to perform the essential functions.

• Incumbents will constantly; utilize written and verbal communication skills including active listening and speaking and reach and grasp objects.
• Incumbents will regularly; experience periods of prolonged sitting, standing, walking, travel/drive a vehicle, and lift objects up to 25 lbs., and will occasionally lift object up to 50 lbs.
• This position requires the incumbent to operate office equipment such as computers, telephones, fax machines and copiers.

WHY NACC?

NACC Construction offers industry leading pay, a great team environment, and a rewards system that aligns your compensation with your success. Our continued growth provides career development opportunities and the ability to create your own future. NACC rewards innovative thinking, hard work, and determination. Come grow with us!