The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the Operations Manager in the back-office.
Dimension Of FunctionSupporting the Commercial Site Manager to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.
Areas Of Responsibility

• Procurement - Support the Purchase Order (PO) process to raise PO requisitions send POs to suppliers, monitor and ensure adherence to purchasing processes. Ensure Short Order process executed on-site including raising, filing and monitoring of all short orders.

Check validity of supplier invoicing and ensure correct posting against PO’s and act as contact person for suppliers for invoices and payments.

• Cost Controlling – Support the Commercial Site Manager with the input on site purchases to improve cost controlling and forecast quality
• Asset Management – Ensure Site inventory in place and is monitored: to set-up andmaintain assets log and carry out regular inventory checks
• Commercial Documentation – ensure site inventories, purchases, assets and equipment are tracked, monitored and logged. To support on ad hoc admin tasks

Competencies

• Business Administration and Finance – Purchase Ordering, Invoices, cost controlling and analysis.
• Advanced communication skills in multicultural environments.
• English language proficiency.
• Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).
• Team player.
• Self-motivated and trustworthy.
• Quality Oriented
• SAP
• Knowledge and interest in industry - wind turbine industry, construction projects.
• Safety awareness
• Analysis/statistics
• OSHA10 or Equivalent

QualificationsProfessional:

• Proven experience as office / business administrator, assistant or relevant role. Qualifications in Finance and Business Administration studies will be an advantage.

Project/Process

• Familiarity with office management procedures and preferably within the Offshore Wind Industry.

Intercultural

• Living and working experience in an intercultural environment

Capabilities

• Team Skills
• Ability to Learn
• Communication Skills
• Customer Focus
• Ability to Analyze
• Change Orientation

ContactsInternal - Finance and Commercial teams, Site Management and Site Team, Site Support, Departments and all other internal Interface to/from the site.
External - Customers, subcontractors, suppliers and all other external contacts to/from the site