Canaima Design is Hiring an Administrative Assistant / Part-Time/ Entry Level Near Houston, TX
Requirements:
English language proficient
Must have at least 6 months of experience in customer service or interior design
Flexibility to work some hours between 8:00am-6:00pm and possibly include to work during a weekend every other month (please note this is a part-time job, around 4 hours a day)
HS Diploma, GED / equivalent or college student
Computer literacy and typing skills of 25 words per minute
Self-motivated and able to adapt and comprehend changes in business processes or procedures
Own vehicle to visit sites or transport to vendors
Drivers License and social security
Exceptional English written & verbal communication skills
Exceptionally strong attention to detail and organization skills
Self-starter who catches on quickly and takes initiative
Team player who takes responsibility without excuses
Criminal record check required
Contribute to office activities, initiatives, and learning programs
Capable of thinking creatively and identifying proactive solutions
Coordinate guidance to team and consultants
A keen eye for detail is a must
Admin:
Provide support with all phases of the design process, including consultations, site visits, design development, presentations and delivery
Take notes at design consultations and client meetings
Type up notes to send to client after every meeting
Create fee proposal after each design consultation
Follow up with potential clients
Maintain a clean and organized office environment and materials library
Run errands outside of the office such as picking up and returning samples, dropping of fabrics, picking up checks, gathering accessories etc
Supervising trade installations i.e. drapery, wallpaper, plumbing and electrical installs. Etc
Communicate with clients via in person, phone or email
Design:
Assisting designer on measures and documenting the site
Draft and design floor plans, elevations and detailed sections, specialty elevations responsibility for making sure all plans, elevations and perspectives are created and approved by designer
Participate in creation of design concepts for client projects if needed
Identify items not yet selected if there are any and help assist lead designer in selection and procurement
Create proposals for design presentations.
Procurement :
Pricing all items from vendors.
Getting freight quotes
Creating proposals in our software Quickbooks (we will provide training)
Converting proposals to invoices and PO at the time of ordering.
Submitting orders and filing in the proper place on project mgt board
Order client materials and consistently follow up on said orders
Handling the receiving process of merchandise
Tracking the shipping, receiving and delivery costs of each item for each job
Keep client schedules up to date with accurate ETAs
Handle any damages to client purchases
Handle preparing work orders for window treatments and other soft goods
Maintain client overall spreadsheets with updated purchase order numbers, invoice numbers and running totals