Job Summary

Performs secretarial and general office work to support the President/Chief Operating Officer or Chief Financial Officer levels. This role is critical in supporting the executives with their day-to-day operations and ensuring seamless efficiency. Be a proactive and resourceful individual that enjoys a fast-paced environment with exceptional organizational and communication skills.

Essential Functions

• Creates communication to send on behalf of Executives.
• Coordinates routine meetings, including preparation of agenda, compilation of materials for meetings, arrange hospitality for meeting attendees.
• Administrative Suite housekeeping duties, including monitor office supplies and maintain organization of suite.
• Prepares letters, forms and reports from rough draft and corrected copies; may also transcribe dictation.
• Copies reports and records and prepares periodic reports. Organizes and maintains administrative files.
• Answers telephone, screens calls, takes message, or transfers to appropriate person or voicemail.
• Coordinates routine meetings, including preparation of agendas, compilation of materials for the meetings.
• Coordinates travel arrangements.
• Receives and ensures resolution to patient and/or employee complaints.
• Opens all incoming correspondence and maintains confidentiality.
• Prepares presentations for the Executives using PowerPoint, Excel and Word.

Physical Requirements

Works in an office setting. Sight, hearing and speech capabilities sufficient to communicate well with individuals and groups.

Education, Experience and Certifications

High School Diploma or GED required; Associates Degree preferred. 3 to 5 years progressively responsible secretarial experience required.