ABOUT THE ROLE

HERE'S WHAT YOU'LL DO

• Independently handles moderately complex administrative activities under general direction and support of office leadership.
• Manages office space as well as conference room bookings; maintains room set-ups (equipment, furniture placement, etc.); ensures lobby and common areas are neat.
• May assist in project management, as needed by various architectural and design teams.
• Collaborates with HR and IT to coordinate new hire orientation.
• Monitor building entrances and grant entrance to visitors.
• Reception desk coverage including answering phones, granting building access, and greeting visitors in a courteous and professional manner.
• Provide parking validation and process parking payments.
• Screens incoming calls and routes them to appropriate team member.
• Coordinates in-house and off-site meetings and events, including calendar invites, meeting materials, equipment set-up, and ordering and set-up of food and beverages.
• Maintains office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders, and verifying receipt of supplies.
• Prepares outgoing mail; receives, sorts, and distributes incoming mail and packages.
• Creates, maintains, retains and/or stores files in accordance with firm standards.
• Assists in review and approval of employee expense reports & reimbursement requests.
• Maintains office PTO calendar.
• Organize officewide special projects such as blood drives, flu shots, etc.
• May handle other responsibilities as needed.

HERE'S WHAT YOU'LL NEED

• High School Diploma and a minimum of four years of related experience working as an Administrative Support professional required.
• Associates degree is a plus. Experience working in a professional services firm preferred.
• Excellent verbal and written communication skills.
• Strong attention to detail and focus on accuracy with work is a must.
• Ability to work in highly collaborative and deadline driven environment.
• Advanced skills in Microsoft Word, Excel, Outlook, Teams and PowerPoint required.
• Positive, can-do attitude and willingness to dive into projects and tasks.
• Ability to lift up to 30 pounds.