Office Admin Coordinator

Job Locations US-MN-Minneapolis

Requisition ID

2024-18240

of Openings

Position Type (Portal Searching)

Regular Full-Time

Overview

The primary job duty for Office Administration Coordinator is to provide administrative support within the administration function, including (not limited to) : project data gathering, invoice processing, various scheduling and calendar maintenance, supply ordering, and maintaining various chargeback allocations.

Responsibilities

Core Activities :

Answer the telephones, takes messages, typing as required.

• Handle basic inquiries and interacts with peers and management-level staff, primarily with inside contacts.
• Solve routine problems and refers more complex issues to higher levels
• Create reports requiring some manipulation of information, but generally uses established data or information provided by others

Office Administration Coordinator may also assist Customer with the following :

• Onboarding Support Services related to employees working from home that need assistance with setting up their computer equipment, downloading certain software and applications, and assigning work phone numbers.
• Off boarding Support Services related to collecting employee equipment laptops, cell phones, iPads, and other desk equipment.
• Asset Management - assist Customer in preparing the ITADs for the disposal of all outdated, unused equipment (i.e. laptops, docking stations, monitors, etc.

All serial numbers / service tags must be entered into an excel sheet and downloaded into the Asset Track Management System

• Update Customer's CREST system with the seat assignments and telephone numbers (both cell & desk) for new hires.
• Data entry
• Individual user delivery - Offer support to employees who have laptop issues and need new laptops ordered and shipped to their homes.

Cell phone issues, assist in obtaining upgrades and / or replacement phones to the employees who need them.

Assist employees working from home (due to COVID-19) by ordering needed equipment (monitors, docking stations, keyboards, cables, etc.

and having it shipped to their homes.

General shared office support

Qualifications

• High school Diploma or equivalent.
• 2 years' experience working in a professional office environment
• Capable of understanding all of the aspects of the job and their practical
• applications to problems and situations ordinarily encountered.
• Proficient in Microsoft Office software
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.
• Adherence and support of CBPS Core Values : Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.
• Good organizational skills

PHYSICAL DEMANDS / WORKING CONDITIONS / MENTAL QUALIFICATIONS

Mental qualifications include ability to oversee all services contracted by the client with the highest level of customer service , and to e valuate and resolve high priority and complex problems through communication and negotiation with clients, vendors, and internal staff.

What We Offer :

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

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Last updated : 2024-07-11