Receptionist III

Job Locations US-MA-Boston

Requisition ID

2024-18104

of Openings

Category (Portal Searching)

Operations

Position Type (Portal Searching)

Regular Full-Time

Overview

Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors.

May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls;

performs related duties as required.

Responsibilities

Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party

• Greet outside visitors in a professional manner
• May sign for incoming and outgoing packages; route to appropriate party
• Use internal paging system
• Call for car service or messenger as requested by client
• May perform filing, typing and other administrative duties as requested by client
• Assist various departments with mass mailings
• May receive and route faxes
• May schedule conference room based on client requests and order catering as needed
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Qualifications

• High school Diploma or equivalent
• Prior experience as a senior level receptionist or receptionist serving senior management / executive floor is required
• Complete familiarity with and understanding of all aspects of the job and their practical applications to problems & situations ordinarily encountered
• Strong problem-solving and communication skills
• May provide direction to lower level support staff
• Proficiency in computer skills required (Excel, Word, and PowerPoint)
• Able to produce reports as requested

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, prolonged periods of sitting
• May lift and / or move up to 10 lbs

What We Offer :

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

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Last updated : 2024-07-01