The Property Technician will independently provide support services to satisfy the overall operational objectives of the National Human Genome Research Institute (NHGRI). The primary objective is to provide services and deliverables through the performance of support services.

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Employee may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Essential Functions and Responsibilities

• Perform duties as the NHGRI information technology (IT) property custodian with responsibility for documenting the control of assets within assigned NHGRI buildings, and the documentation and maintenance of all personal property records for expendable and non-expendable government-owned property within designated NHGRI buildings. 1

• Prepare, process, and retain the required documentation covering the acquisition, transfer, clearance, loan, trade-in, and exchange of government-owned property including obtaining receipt signatures for personal custody property.

• Support the IT equipment receiving process by coordinating with the ITB Administrative Assistants, technical subject matter experts, and IT Specialists to ensure IT equipment is received, accountable equipment is decaled timely, and IT equipment is stored securely either in Lab or other storage space.

• Identify and affix an NIH decal to all accountable property items.

• Monitor and maintain NHGRI’s inventory of IT assets, including everything from data center infrastructure to laptops and tablets.

• Perform tasks related to property management to maintain proper accountability for personal property records for multiple custodial areas, including reconciling un-decaled worksheets and new acquisitions; entering and documenting manual additions; processing and recording internal and external property transfers; generating property and repair passes; preparing cost adjustments documents; preparing documents for trade-in and/or exchange; process excess inventory for surplus; ensure pick-up by the NIH Property Management Branch (PMB).

• Utilize NIH Property Management Portal to track status of accountable assets and resolve reported discrepancies.

• Utilize an electronic property management database to record property transactions (NIH Business System [NBS]-Sunflower).

• Serve as a resource to assigned NHGRI programs and administrative staff for property management policies and procedures.

• Interact on a daily basis with senior scientific, managerial, and executive level staff to exchange/obtain information to accomplish property related transactions

• Conduct visual reviews to ensure proper protection and storage of property.

• Track missing properties and resolve discrepancies.

• Provide guidance to NHGRI managers and staff in the classification of new acquisitions, annual and special inventories and reconciliation, creation and execution of various property transactions, e.g., transfer, loans, donations, surplus, trade ins, cannibalization, loss and damage reports, assignment of personal custody equipment, preparation of adjustment documents, and creation and maintenance of property records.

• Monitor assigned Property Custodial Areas for changes affecting property management including receipt of new equipment, equipment needing repair, unattended or abandoned equipment, and day-to-day updating and maintenance of property records for NHGRI through the use of the NIH property management system (NBS-Sunflower), nVision reports, and the NHGRI data center inventory management system.

• Generate reports from sources of property data to identify computers due for lifecycle refresh (e.g., all laptops approaching 3 years of age based on acquisition date).

• Coordinate with program IT Specialists, Administrative Officers and Technicians, and program staff for the coordination of lab and office renovations and relocations to obtain, document, and update related property records of new location information.

• Coordinate and reconcile NIH and NHGRI inventories.

• Conduct audits of NHGRI data centers to ensure property is accurately reflected in both NBS-Sunflower and the NHGRI data center inventory management system.

• Maintain property transactions, including new acquisitions, transfers, cost adjustments, disposal, trade-ins, cannibalization, and loans; support property transaction documents and reports on a current basis.

• Maintain well-organized documentation supporting transactions requiring action by the NHGRI Property Accountability Officers (PAO) and/or NIH Property Management Branch; follow up with the PAO and/or PMB to ensure transactions are processed timely (e.g., trade-ins, exchanges, record corrections).

• Maintain well-organized, inventoried IT Lab space and data center storage spaces.

• Maintain a broad range of property management records and maintain reports of all discrepancies and infractions.

• Ensure all assignments meet audit standards to provide accountability for all non-expendable property.

• Collect data and vital information and prepares of a variety of reports required by NHGRI, NIH, and DHHS.

• Initiate and submit Board of Survey request to the NHGRI PAO.

• Participate in NHGRI PCO and NIH PCO meetings; share lessons learned and best practices with community of practitioners.

• High school diploma
• Three (3) years of experience in a related field
• Computer experience with Microsoft Office Suite
• Strong written and oral communication skills, organizational skills, and attention to detail
• Self-motivated with minimal oversight