Full Time | Elementary & Secondary Education2 Days Ago
Save
Capitol Region Education Council is Hiring a Facilities Project Coordinator - JOB ID# 12565 Near Hartford, CT
Position Title: Facilities Project CoordinatorJob Summary: The Facility Project Coordinator is responsible for coordinating and managing various small-scale construction, renovation, and maintenance projects across multiple school sites. This role also will support efficient operations within the facilities department. The ideal candidate should possess a blend of project management skills, administrative acumen, and the ability to effectively communicate with diverse stakeholders. Key Responsibilities
Project Coordination:
Plan, schedule, and oversee small construction, renovation, and maintenance projects within allocated budgets and timelines.
Coordinate with contractors, vendors, and internal stakeholders to ensure project requirements are met.
Conduct site visits to assess project needs, provide guidance, and ensure compliance with safety regulations.
Maintain accurate project documentation, including contracts, insurance certificates, permits, floor plans and drawings, and progress report.
Budget Management:
Assist in the development and monitoring of project budgets including obtaining quotes, requesting purchase orders, and tracking deliveries.
Track project expenditures, review invoices, and reconcile budget discrepancies
Identify cost-saving opportunities and recommend budget adjustments as necessary
Maintain inventory list of furniture, supplies, equipment and coordinate updating and replenishment as needed.
Communication and Collaboration:
Serve as a liaison between the facilities department, school administrators, staff, and external stakeholders including scheduling meetings, managing correspondence, and maintaining records.
Communicate project updates, timelines, and requirements effectively to ensure clarity and alignment among stakeholders.
Collaborate with other departments, such as finance and procurement, to streamline processes and achieve organizational goals.
Prepare reports and presentations for various needs.
Compliance and Safety:
Research various relevant building codes, regulations, and district policies and ensure projects meet requirements.
Ensure safety protocols and procedures are being followed to minimize risks to personnel and property during project execution.
Stay informed about industry best practices, regulations, and emerging trends related to facility management and project coordination.
Qualifications:
Bachelor's degree in construction management, facilities management or related field, or equivalent work experience.
Proven experience in project coordination, preferably in a school district or educational setting.
Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and remain calm during exceptionally busy times.
Excellent communication and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders.
Proficiency in project management software, Microsoft Office Suite, and other relevant tools.
Knowledge of building codes, regulations, and safety standards.
Attention to detail and a commitment to delivering high-quality work within established deadlines.
Ability to work independently with minimal supervision, as well as part of a team.
To access the job description and salary range please click https://www.crec.org/careers/jobs.php