Job Title : Administrative Services Assistant

Location : Jackson, TN 38301 (100% Onsite from Day 1)

Job Description :

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail;

and performs related work as required.

An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his / her personal attention.

• Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;
• attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;

attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.

Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;
• prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes;

may take minutes at staff meetings.

Makes travel arrangements; keeps expense accounts; orders office supplies as needed.

Operates standard office machines and equipment as necessary.

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Last updated : 2024-03-24