Job Description

PLEASE NOTE : All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed.

If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

SUBMITTED THROUGH WORK IN TEXAS : Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting.

In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

Go to CAPPS Recruit to Sign In https : / / capps.taleo.net / careersection / ex / jobsearch.ftl?lang en

GENERAL DESCRIPTION : Perform routine (journey-level) administrative work operating a network of several various computer programs.

Work involves maintaining and utilizing safety inspection data and violation citation data regarding commercial vehicles throughout the state.

Work under moderate supervision, with limited latitude for the use of initiative and independent judgment while following the applicable policies and procedures.

The following Military Occupational Specialty codes are generally applicable to this position.

https : / / hr.sao.texas.gov / Compensation / MilitaryCrosswalk / MOSC AdministrativeSupport.pdf

Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

ESSENTIAL DUTIES / RESPONSIBILITIES :

1. Follow complex procedures to correct computer operating issues.

2. Conduct the electronic transfer of files through various state and federal databases, within the federal mandate.

3. Process safety inspection reports in accordance with established procedures.

4. Prepare, edit, and distribute correspondence, reports, studies, forms, and documents.

5. Research a variety of directories and queries while utilizing multiple databases to identify Carrier Profile numbers.

7. Review, approve, and reconcile Commercial Vehicle Enforcement inspection reports.

8. Assist in compiling and entering coded data into appropriate databases along with maintaining appropriate records; assist others with coding procedures,

software systems, and resolving equipment operating problems.

9. Maintain records of daily production and provide monthly reports.

10. May provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.

11. May assist in developing training programs.

12. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

13. Perform other duties as assigned.

Qualifications :

GENERAL QUALIFICATIONS and REQUIREMENTS :

Education - High School Diploma / equivalent.

Experience - Minimum of one (1) years' experience preforming high volume complex administrative activities while operating a personal computer utilizing various applications.

Substitution Note : Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

Licensure and / or Certification - If driving is required, must possess a valid driver license from state of residence.

Regulatory Knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working / professional relationships with internal / external customers.

Must demonstrate DPS' core values : Integrity, Excellence, Accountability, and Teamwork.

Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment;

able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Presentation / Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and / or individuals.

Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and / or present research and conclusions in a clear and concise manner.

Analytical Reasoning / Attention to Detail - Must demonstrate an ability to examine data / information, discern variations / similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Technology (computers / hardware / software / operating systems) - Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and appropriate levels of proficiency with utilized software and systems and be able to learn new software / systems.

Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws / statutes / policies related to access, maintenance and dissemination of information.

Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results / risks, and must be able to comply with safety standards and best practices.

Remote / Telecommuting Work - Telecommuting up to four (4) days per week.

PHYSICAL and / or ENVIRONMENTAL DEMANDS :

The physical and environmental demands described here are representative of those encountered and / or necessary for the employee to successfully perform the essential functions of this job;

reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Environment : Office, outdoors, vehicle;
• Ambulatory skills, e.g. stand, walk, sit, stoop, kneel, and crouch;
• Hand-eye coordination and arm / hand / finger dexterity;
• Ability to speak, hear, and exercise visual acuity;
• Ability to transfer weights of thirty-five (35) pounds anticipated for this position;
• Driving requirements : None (0%).

State of Texas Benefits and Retirement Information : https : / / www.ers.texas.gov /

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.

4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS, WE DO NOT ACCEPT TELEPHONE CALLS.ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.

Last updated : 2024-08-05