Job Description
The Railroad Commission of Texas is the state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry, and surface mining operations. You can find more details about us on the Railroad Commission of Texas' website here https://www.rrc.texas.gov/about-us/.
To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:

• Generous paid time off including vacation, sick time, and holidays
• Flexible work schedules
• Retirement pension with match
• 401(k), 457(b) and Roth
• Health premiums 100% paid for full-time employees
• Tuition Reimbursement
• Wellness and Exercise Leave
• Career development programs/opportunities for advancement

For a complete list of our total compensation package please visit our website at https://www.rrc.texas.gov/about-us/jobs/. To view benefits available to all State of Texas employees visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance
General Description
Working under the direction of the Chief Administrative Officer (CAO) of the Railroad Commission of Texas, the Executive Assistant represents the Commission in an exemplary manner with a friendly, helpful attitude while providing highly advanced (senior-level) executive support.The ideal candidate will be detail-oriented, possess strong organizational, written and verbal communication skills; enjoy working in a dynamic, fast-paced environment and be able to seamlessly and diplomatically adapt as circumstances require. In addition, the ability to exercise astute judgment in all situations is required. This position will have considerable latitude for the use of initiative and independent judgment to handle a wide variety of duties with multiple deadlines. The ideal candidate must be able to work under pressure, with frequent interruptions, to perform a variety of activities while maintaining the strictest confidentiality in all matters.
Essential Job Duties

• Provides executive administrative support of the daily business activities of the CAO.
• Coordinates CAO's schedule on various conferences, meeting schedules and events for the year.
• Coordinates logistics, arranges and prepares materials, documents (including conference notebooks) and all associated materials for CAO and other meetings as directed.
• Provides a broad variety of administrative assistance to include Human Resources, Operations, and Training and Development.
• Prepares, reviews and finalizes meeting agendas for distribution to appropriate staff.
• Prioritizes duties as necessary.
• Manages special projects and oversees the preparation of reports, manuals, and publications.
• Manages and enters approved division requisitions.
• Schedules travel for Human Resources, Operations, and Training and Development.
• Prepares travel/reimbursements.
• Employee time entry into CAPPS.
• Assist with budget preparation.
• Performs related work as assigned.

Additional Military Crosswalk information can be accessed at:
http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
Qualifications:
Minimum Qualifications

• Graduation from an accredited four-year college or university or community college/technical institute.
• Experience and education may substitute for each other on a year-for-year basis.
• Five years of experience as an Executive Assistant or in an administrative high-profile environment.
• Experience may have occurred concurrently.
• Valid Texas Drivers License and good driving record.

Preferred Qualifications

• Ten years of experience as an Executive Assistant in a state, federal or similar governmental entity with regulatory responsibilities.
• Five years of experience including executive administrative support of elected officials and/or agency executives.
• Experience using State of Texas CAPPS
• Experience working for State of Texas
• Five years of experience with a state or federal agency.

Knowledge, Skills, and Abilities

• Knowledge of accepted business practices and procedures.
• Knowledge of applicable rules, regulations and policies, including but not limited to Texas Open Meetings Act.
• Expertise and demonstrated success in the duties, responsibilities, and functions of being a C-level Executive Assistant, preferably in state or federal government, or regulatory authority.
• Advanced Microsoft Office skills in Outlook, PowerPoint, Word and Excel.
• Skill in prioritizing wide range of duties and adapting appropriately as priorities change.
• Skill in analyzing and organizing information and solving problems.
• Skill in official business correspondence and effective communications, both verbally and in writing.
• Skill in instructing and supervising the work of others.
• Skill in use and maintenance of standard office equipment.
• Skill and ability in coordinating relief schedule.
• Ability to answer, screen and route phone calls and emails.
• Ability to maintain confidentiality and be discrete.
• Ability to work on tasks requiring meticulous attention to detail.
• Ability to handle high-level administrative issues and perform high-level administrative tasks.
• Ability to respond to rapidly changing pace and workload and cope with deadline pressures.
• Must be willing to work 8:00 AM - 5:00 PM Monday through Friday.

Work Hours and Telework: Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained. The Commission may also offer telework based on the agency's approved Telework Plan. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
Remarks:

• There is one available position.
• Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING.
Due to the high volume of applications we do not accept telephone calls. Only candidates selected for interview will be contacted.Notifications to applicants are sent electronically to the email address you provide.
The Railroad Commission of Texas is an Equal Opportunity Employer and does not
discriminate on the basis of race, color, national origin, sex, religion, age
or disability in employment or in the provision of services.
The Railroad Commission of Texas is a tobacco-free workplace.