Executive Assistant to CEO

Company Overview:
Cardin McCoy is an innovative kids’ apparel brand known for high-quality, creative clothing that fosters self-expression and sustainability. As our company continues to expand, we are seeking an organized, proactive, and highly resourceful Executive Assistant to provide comprehensive support to our CEO and contribute to the company’s mission of creating wonderful products and experiences for families.

Position Overview:
The Executive Assistant to the CEO will be a critical partner to our CEO, ensuring smooth day-to-day operations and helping manage their calendar, communications, and strategic initiatives. The ideal candidate has outstanding organizational skills, discretion, and the ability to work well under pressure. This is a highly visible role, offering a unique opportunity to work directly with the CEO and be a key contributor to Cardin McCoy’s success.

Key Responsibilities:

Administrative Support:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle daily correspondence, draft emails, and manage incoming and outgoing communications on behalf of the CEO.
• Act as a gatekeeper, screening and prioritizing requests for the CEO’s time and attention.

Meeting & Event Coordination:

• Prepare agendas, presentations, and materials for meetings and ensure the CEO is well-prepared.
• Attend meetings, take notes, and follow up on action items as needed.
• Plan and organize executive events, offsite meetings, and team gatherings.

Project Management:

• Assist the CEO with special projects and initiatives, coordinating with other team members as necessary.
• Track progress and ensure timely completion of projects, identifying and addressing any issues along the way.
• Organize and prioritize tasks to align with the CEO’s strategic goals.

Communication & Liaison:

• Serve as a point of contact between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.
• Coordinate communication and ensure key information flows between the CEO and various departments.
• Draft and distribute internal memos, reports, and other communication materials on behalf of the CEO.

Travel & Expense Management:

• Arrange domestic and international travel, including flights, accommodations, and itinerary planning.
• Prepare and submit expense reports, track expenditures, and manage budgeting for travel and events.

Data Management & Reporting:

• Conduct research, compile data, and create reports and presentations to support the CEO’s decision-making.
• Maintain confidential files, records, and databases.
• Assist in preparing and distributing performance reports, company updates, and other key documents.

Executive Support:

• Anticipate the CEO’s needs and proactively provide support to ensure smooth operations.
• Handle confidential and sensitive information with the utmost discretion.
• Foster a positive and professional environment, representing Cardin McCoy’s values and culture.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 3 years of experience as an Executive Assistant, ideally supporting C-level executives.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to manage multiple tasks, set priorities, and meet deadlines in a fast-paced environment.
• High level of discretion and confidentiality.
• Adaptable and proactive, with the ability to anticipate needs and act with minimal guidance.

Compensation:
Competitive salary commensurate with experience, including benefits such as health insurance, paid time off, and potential for performance-based bonuses.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Brunswick, GA 31520: Relocate before starting work (Required)

Work Location: In person