A global private equity firm with $11bn AUM is hiring for an Administrative Assistant to support a team of six professionals. This role will require the ability to work in a fast-paced dynamic environment while multi-tasking and demonstrating forward thinking. This is a newly created role, working alongside two other admins on the team, as they have continued to build out this division.

Salary commensurate with experience: $90-110k base 20% bonus fully paid benefits, 401k match

This role is onsite 3-4 days/week in Midtown East, NYC.

Responsibilities

• Handle Calendar Management and Travel arrangements, and prepare expense reports

• Schedule and coordinate various types of internal and external calls and meetings

• Regularly monitor and adjust calendars given the dynamic nature of our business.

• Plan international & domestic travel, itineraries, and local transportation for business trips.

• Update calendars with travel arrangements.

• Coordinate lunch and dinner reservations

• Partner with other team admins to maintain sector materials and schedule sector events (offsite events and materials, etc.).

• Assist admins in planning portfolio company BOD meetings and dinners

Professional Experience / Qualifications

Desired skills and experience include:

• Minimum 4 years supporting executives, financial services experience a plus

• Experience managing travel itineraries, meeting planning and conference calls (including different time zones).

• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook.

• Bachelor’s Degree.

• Excellent interpersonal skills

• Self-starter who demonstrates initiative and a team player mentality.

• Able to multi-task and pivot / reprioritize as new information emerges.

• Thinks proactively and anticipates / sees around corners.

• Uses critical thinking to solve problems.

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