Now hiring a Director of Finance and Administration to support to the Bay Economic Development Alliance (Bay EDA) staff. The director manages the organization's financial accounts, human resource activities, office management, bookkeeping, reception duties, and other functions as assigned.

The Bay Economic Development Alliance (Bay EDA) is Bay County's economic development entity. Publicly and privately funded, Bay EDA serves Bay County in the mission of supporting the existing businesses in Bay County and is dedicated to growing and diversifying the Bay County economy. Using an experienced staff and community stakeholders, Bay EDA presents the positive points of Bay County to businesses, industry, and professional leaders in their decision-making process, for capital investment and job creation.

View complete requirements and job details here: https://tinyurl.com/287njdrn

Candidate who meet the requirements may receive a referral and apply by sending a cover letter and resume to cmartin@careersourcegc.com at CareerSource Gulf Coast.

POSITION RESPONSIBILITIES:

Financial Management

1. Prepare monthly, quarterly, and annual financial reporting materials and metrics for Bay EDA's president, officers, and investors.
2. Oversee the financial management of the EDA's accounts, prepares financial reports, and monitors the budget, expenditures, and revenues.
3. Utilization of the QuickBooks accounting system for financial reporting and tracking.
4. Assure timely and accurate recording of all transactions, maintenance of the general ledger, monthly account reconciliations and preparation of required governmental reports.
5. Coordinate all compilation/review and audit activities.
6. Implement/Evaluate payables/receivables and billing of dues.
7. Financial tracking of receipts and disbursements; check requests/billing requests and other interoffice finance forms as needed.

Office Administration and Human Resources

1. Assist with responding to routine information or data inquires.
2. Direct human resources and administration, enhancing professional development, compensation and benefits oversight.
3. Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization.
4. Maintains Bay EDA's multiple contact lists.
5. Manage external IT service provider to assure all IT systems are meeting the organizations planning, tracking and reporting needs.
6. Gathers all requisitions for office supplies, printing support, and related materials and services.
7. Directly support preparation for community visits from consultants, companies, and other visitors.
8. Prepares meeting rooms for committee, board, or client meetings.
9. Manage the organizations physical infrastructure, physical plant, and system maintenance (phone system, security, cleaning, supplies, etc.)

Additional Responsibilities

1. Assist with management of social media posts.
2. Develop marketing materials specific to prospects needs.
3. Attend at least two state, regional, local networking events a quarter.
4. Work to ensure data on website is current and accurate.
5. Know all property products.
6. Understand state, regional, local incentive programs
7. Understand data, demographics, workforce availability.
8. All duties as assigned, through the direction of the Vice President and President.
9. Manage the operational activities. This includes but is not limited to minutes, agendas, updated rosters, notices, announcement setup, meetings/special events, prospect information packets and assistance to president/chairmen.
10. Answer incoming telephone calls as needed. Act as a professional liaison of the organization and the community.
11. Arrange travel plans as needed.
12. Assist in coordination of schedules/meetings, maintenance of committee lists, databases and files, preparation and distribution of correspondence.

CANDIDATE QUALIFICATIONS:

1. College or associate degree preferred.
2. Minimum of five years of administrative and bookkeeping experience.
3. Excellent organization and time management skills required.
4. Software Requirements: QuickBooks, full Microsoft Office suite, Adobe Suite (preferred). Must be willing to learn additional software as needed.
5. Excellent written, verbal communication, and presentation skills.
6. Demonstrated experience working within a professional business setting.
7. Professional and courteous.
8. Self-starter; able to work effectively and efficiently without detailed supervision and ability to take initiative on projects, required.

HIRING REQUIREMENTS:

1. Drug screening
2. Background check
3. CareerSource Gulf Coast will perform proficiency testing in QuickBooks, Excel, and Word

COMPENSATION:

Salary is commensurate with experience.

DISCLAIMER:

The position description is not intended, and should not be construed to be an all-inclusive list of responsibilities, skills, abilities and / or working conditions associated with the job. While this position description is intended to be an accurate reflection of the job requirements, Bay EDA reserves the right to modify duties, and to assign other duties as necessary to accomplish the goals and tasks of the organization. All specific duties and responsibilities, required skills and physical requirements are essential to the job function of this position; however, miscellaneous functions that are incidental to the performance of the fundamental job duties have been excluded.