Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here! The Machine Learning Department (MLD) at Carnegie Mellon University is a leading hub for research and education in artificial intelligence and machine learning. It focuses on developing innovative algorithms and models to address complex problems in diverse fields such as robotics, healthcare, and finance. The department offers a range of undergraduate and graduate programs, fostering a collaborative environment that bridges theoretical research and practical applications. Faculty and students frequently collaborate with industry and other academic disciplines to push the boundaries of what is possible with machine learning. Are you an administrative pro with a knack for multitasking and a passion for supporting top leadership? MLD is on the lookout for a dynamic and dedicated individual to join our team as the Assistant to the Department Head! In this pivotal role, you’ll be the right-hand to our Department Head, providing a wide array of administrative support to keep our department running smoothly. If you love tackling challenges head-on and excel in a fast-paced environment, this position is tailor-made for you. What You’ll Do: Produces reports and correspondence; prioritizes and schedules meetings, travel arrangements, etc. Ensures all supporting information is produced and available. Provides administrative support for department head: coordinates meeting logistics and resources, manages calendars, arranges travel, submits expense reimbursements, reconciles procurement card purchases, etc. Reads, collates, and responds to email on behalf of the department head. Performs research to respond to requests and summarizes findings; completes special projects as assigned. Attends various meetings within the department. May serve on inter-departmental committees. Supports department level, large meetings, and events such as faculty retreats and holiday events. Maintains calendars to ensure time-critical issues such as faculty hiring, student meetings, group meetings, project reviews, etc. are added to faculty calendars. Updates content on department website. Acts as liaison on behalf of MLD between faculty and the web support team (TCP) and SCS MarComm. May create content/stories or motivate others to do so. Acts as a liaison or contact person with other university departments, i.e., Dean's Office, President's Office, etc. Provides general office management by setting up and maintaining complex file systems. Why You’ll Love This Job: Thrive in a dynamic and challenging work environment. Be at the heart of the department’s operations. Develop and hone your administrative skills. Work alongside a supportive and driven team. Inclusion and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of diverse audiences. We are looking for someone who shares our values and who will support the mission of the university through their work. Qualifications: High School Diploma or GED required. Associate’s Degree preferred. 5-8 years of administrative support experience required. Experience in higher education highly desired. Strong communication, organization, and interpersonal skills are essential. A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful background check Additional Information: Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity. Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees. Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more! For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Administrative Support and Coordination Position Type Staff – Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts through your candidate profile. If your heart is in your work, come work with us. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters. At Carnegie Mellon, an unshakeable commitment to diversity, equity, and inclusion is woven into all aspects of our campus culture. We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni. The future is awaiting your expertise and intellect. Come join the architects of what’s next. Apply now. Learn more about Student Employment. Please see Faculty Careers. For technical assistance, email HR Services or call 412-268-4600. If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services or call 412-268-3930. Prospective Employee Disclosures