91 Human Resources Assistant Jobs in Pittsburgh, PA
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The Children's Home of Pittsburgh & Lemieux Family Center
Pittsburgh, PA | Full Time
$47k-58k (estimate)
2 Weeks Ago
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The Oaklander, an Autograph Collection Hotel
Pittsburgh, PA | Full Time
$47k-58k (estimate)
3 Weeks Ago
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The Oaklander Hotel - Autograph Collection
Pittsburgh, PA | Full Time
$102k-130k (estimate)
3 Weeks Ago
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Human Resources Assistant
$48k-59k (estimate)
Full Time
2 Weeks Ago
Sorry! This job is no longer available. Please explore similar jobs listed on the left.
Carnegie Museum of Natural History is Hiring a Human Resources Assistant Near Pittsburgh, PA
The Human Resources Assistant provides administrative support for the Vice President of Human Resources and the Human Resources Team and assists with general Human Resources functions. This position serves as first point of contact for the HR department and assists employees with Tier 1 questions on employment, benefits, compensation, policies, Dayforce and other systems, and all other questions as needed. The HR Assistant will triage complicated question and inquiries to the appropriate HR Team Member.
Qualifications
Qualifications
- Requires Associates degree with minimum of two years of administrative experience, or an equivalent combination of both education and experience preferably in the Human Resources field. Human Resources experience will be heavily considered.
- Computer knowledge and aptitude with proficiency in all Microsoft Office applications including Microsoft Word, Excel, PowerPoint and Outlook is essential.
- Experience with Human Resources systems a plus.
- Requires excellent attention to detail and accuracy, strong verbal/written communication skills, excellent customer relations and interpersonal competencies, strong organizational and project management skills, ability to effectively handle confidential information, initiative, and ability to handle multiple tasks timely and accurately.
- HR manages a lot of confidential information therefore the ability to maintain confidentiality is a requirement.
- Provide administrative support to the Vice President, Human Resources including but not limited to coordinating and managing calendar and meetings, copies, preparing documents; answering phone, opening mail.
- Sort and distribute mail for HR office.
- Order and maintain sufficient inventory of office supplies. Responsible for keeping the supply room organized and tidy.
- Process HR invoices and investigate issues; provide invoices to appropriate manager for approval.
- Provide administrative support, as needed, to the remainder of the HR department.
- Maintain HR petty cash process; reconcile with accurate receipts.
- Organize and oversee museum-wide employee events such as blood drives, etc. by arranging logistics and A/V needs, ordering food and beverage, investigating options for location/venue, prepare communication and all other duties required by the event.
- Administer the retiree recognition program under the direction of the Manager of Employment & Training.
- Enter various information into the HRIS system, such as disciplinary action information, clearance information, orientation information, training attendance, or any other data entry as needed under the direction of an HR team member.
- Generate reports as requested.
- Maintain the HR filing process and ensure the file room is tidy.
- Responsible for HR staff meeting minutes and minutes of other meetings attended at the request of the VP HR.
- Monitor and manage the HRConnect mailbox and phone line. Answer any question you have the answer to or triage the call/e-mail to the correct HR representative.
- Maintain personnel files and I-9 files including creation of new files, transfer of terminated employee files, document destruction; and preparing files for transport to offsite storage.
- Perform special projects and assignments as delegated by the VP of Human Resources.
- Process employment verifications.
- Reconcile Pcard statements for VP of HR and Director of HR & Labor Relations.
- Communicate effectively and display professionalism, tact, courtesy, and cooperation when conducting such business as a representative of the Human Resources team and interacting with staff, customers, and the public.
- Exhibit and convey the attitude and image of Human Resources office.
- Answer basic questions about benefits for employees and refer complex questions to the Benefits and Compensation team.
- Assist with compliance mailings to hew hires and other annual mailings as needed (such as Summary Plan Descriptions)
- Assist with mailing FMLA/ADA paperwork under the direction of the Benefits team.
- Assist with processing benefit invoices.
- Prepare monthly headcount report.
- Assist the benefits team during the Open Enrollment process.
- Assist employees and managers with Dayforce. Reset logins as necessary and assist with navigating the system. Refer complex issues to HRIS Manager when needed.
- Dayforce Recruiting: assist users with navigating the applicant tracking system including password resets and all other application questions/issues.
- Work with the Employment and Training Specialist and HR Employment and Training Manager to post all jobs, coordinate postings with hiring manager for additional paid sites for postings.
- New hire process & Orientation: Prepare packets for new employee orientation (clearances, I9, ERISA form, etc.),
- Initiate the required clearances process in conjunction with the Employment & Training Specialist, Employment and Training Manager, and hiring managers. Document and manage process for archiving and follow-up for clearances.
- Assist the Employment & Training Specialist and the Employment and Training Manager on monitoring clearances to ensure they are up to date. Follow up with employees and their managers when a clearance is set to expire to ensure submittal of valid clearance.
- Support Dayforce onboarding process by reviewing and monitoring new hire paperwork and following up on discrepancies, errors, and missing information. Communicate and coordinate these activities with Benefits & HRIS Specialist.
- In conjunction with the Employment & Training Specialist, initiate the criminal background check for new hires; prepare offer letters; keep hiring pipeline worksheet up-to-date and accurate.
- Assist HR team with training programs. Assist in preparing materials such as sign in sheets, copies of presentation materials, and other training aids.
- Support coordination of events hosted by HR including New Employee Orientation, job fairs, in-person and virtual trainings, by reserving the meeting space, preparing relevant materials, ordering food, taking attendance, and paying invoices.
- Monitor completion of required training programs and maintain attendance rosters within Dayforce.
Job Summary
JOB TYPE
Full Time
SALARY
$48k-59k (estimate)
POST DATE
08/29/2024
EXPIRATION DATE
09/12/2024
WEBSITE
carnegiemnh.org
HEADQUARTERS
Pittsburgh, PA
SIZE
100 - 200
Related Companies
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The job skills required for Human Resources Assistant include Onboarding, HRIS, Microsoft Office, Administrative Support, Confidentiality, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be a Human Resources Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Human Resources Assistant. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Human Resources Assistant positions, which can be used as a reference in future career path planning. As a Human Resources Assistant, it can be promoted into senior positions as a Human Resources Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Human Resources Assistant. You can explore the career advancement for a Human Resources Assistant below and select your interested title to get hiring information.
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