Office Administrator (# USAZ-OA0824)

About Us:

Cascade Process Controls provides complete turnkey solutions to the energy industry. As a concept to commissioning, multi-discipline contractor, we provide complete detailed Engineering, Design, Automation, and PLC/DCS Programming, as well as Plant Operating, Instrument and Electrical, Fiber Optic, Boring, Powerline Construction and Maintenance Services.

Position and Location:

We are currently seeking an Office Administrator in the Phoenix, AZ area.

This is a full-time position. Applicants need to be based in the Phoenix, AZ area.

Duties/Responsibilities:

• Provide administrative support to the office, including answering phones, responding to emails, and greeting visitors.
• Maintains filing systems as assigned.
• Maintains office supplies and coordinates maintenance of office equipment.
• Prepare expense statements and reconcile against statements.
• Purchase Order reconciliation.
• Support Accounts Receivables and Payables.
• General bookkeeping knowledge.
• Learn procedures required to complete work assignments.
• Ensure timesheets, packing slips and work tickets are accurate and are submitted to the Supervisor in a timely fashion.
• Familiarity with common procedures and basic account principles used in the office.
• Ability to work under tight deadlines.
• Provide support to staff when needed.
• Enter material cost on field tickets to be charged out.
• Review and send field tickets to customer representatives for approval.
• Create jobs and enter rates in internal systems.
• Data entry within customer portals.
• Onboarding of new employees.
• Maintain a clean and organized office environment, ensuring that all areas are tidy and well-maintained.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Minimum of 3 years administrative experience.
• Proficient with computers.
• Excellent problem-solving skills.
• Hold a valid driver’s license.
• Must be punctual, task oriented, and very well organized.
• Ability to work independently or as part of a team.
• Ability to understand and communicate in a proper manner on email, text, and phone.
• Relay information and questions through the proper hierarchy chain.
• Experience with Microsoft Office Suite or related software.

Compensation:

Negotiable depending on experience.

$20.00 - $25.00

Benefits:

• Medical, Dental, and Vision Plan
• Life Insurance
• Short/Long Term Disability
• Paid Vacation Time
• Matching 401K Program

Cascade is an Equal Opportunity Employer. Cascade does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and our business needs.

Only those applicants chosen for an interview will be contacted. Thank You.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 3 years (Required)

Ability to Commute:

• Surprise, AZ (Preferred)

Work Location: In person