Job SummaryThe Athletics Administrative Assistant supports the mission of Catholic Central High School by providingadministrative support for the Athletic Director, Assistant Athletic Director and Main Office Administrative Staff.Responsibilities include management of databases, athletic scheduling, and athletic website content. Dutieswill also include filing correspondence, forms, and reports; arranging for transportation to athletic events andfield trips; and maintaining a daily schedule of building use for school and community use purposes.Reporting RelationshipsReports to Athletic DirectorDuties and ResponsibilitiesDatabase management of all student athlete eligibility data via Excel and other database management systemsManages on-line athletic rosters, schedules, and maps; orders athletic letters, certificates, pins, and other materials for athletic awards banquets. Responds to inquiries concerning athletic eventsWorks with Athletic Director to arrange for and verify officials to work at athletic events via the ARBITER Sports system; communicates with coaches and Athletic Director to schedule, reschedule, or confirm athletic events. Reserves fields and gymnasiums. Makes arrangements for accommodations for overnight athletic tripsWorks with Athletic Director and Staff Accountant to maintain accurate banking records, including accounts payable and receivable for the Athletic DepartmentAssists Athletic Director in arranging for ticket takers, timers, scorekeepers, and supervision for home athletic events each seasonManages the on-line master athletic calendar; maintains monthly activity calendar; maintains daily athletic event calendar, and updates with changes and additions to the athletics websiteMakes arrangements for transportation to athletic events and field trips; communicates with the Transportation Department; arranges for rental of buses and vans if not supplied by district; maintains file of transportation costsAssists the content manager for school athletics website including individual pages for each sport and all advertisersSchedules community classes and events; composes correspondence to make arrangements for events as neededMaintains daily schedule of building and community use; keeps custodian, staff, the news media and others informed of building eventsPerforms a variety of other office duties such as maintaining daily activity schedule, duplicating and distributing materials, answering the telephone, overseeing work of student office assistants, and filing a variety of materialsWorking ConditionsOffice environment; frequent interruptions; able to meet deadlines. Requires visual concentration on detail, dexterity, and precision.