13 Office Assistant Jobs in Quincy, IL
Catholic Charities Diocese of Springfield Illinois is Hiring an Office Assistant Near Quincy, IL
Duties/Responsibilities
- Answer switchboard
- Transfer calls to the appropriate person
- Take complete and accurate messages when necessary
- Respond to basic information requests
- Greet visitors/clients at the office entrance
- Inquire as to the reason for the visit, name, etc.
- Escort visitors to appointments when required
- Simple typing, filing, collating, copying, faxing, etc.
- Review and forward time sheets to the Administration
- Upon assignment from Area Director provide program support to MedAssist and Financial assistance as indicated.
- Respect and maintain confidentiality of all privileged information
- Assist with data input and developing and running reports to keep information current.
- Oversee routine file maintenance
- Complete the monthly building checklist and send it to the appropriate administrative staff person
- Attends required meetings and participates in committees as requested.
- Maintain local personnel records for sick vacation, personal days, adjusted and bank time
- Assist the Area Director with other duties as necessary
- Responsible for petty cash account, reporting to the accounting department, daily receipts, and local bank accounts
- Coordinate and distribute employee evaluations to supervisors and ensure their timely return to Administration
- Secretarial support/backup duties for all programs of the Area Office
- Coordinate the annual United Way campaign
- Maintains patient confidentiality.
- Other duties as assigned
- High School/General Education Degree
- Experience in general office procedures, basic computer skills knowledge, and abilities
- Ability to take initiative and work with minimal supervision
- Must have excellent organizational, written, and verbal skills
Our vast array of services includes counseling programs, senior services and guardianship, health care, residential care, independent living; special education, family preservation services, food and clothing distribution, St. John's Breadline, Meals on Wheels in Decatur, crisis assistance, Med-Assist, Mobile Food Pantry, Catholic Charities Legal Services, The St. Anne Residence and discount resale stores. Catholic Charities seeks to respond to the needs of its communities through these diverse programs. Every year, this objective is realized as literally thousands of children and families are positively impacted by our efforts.
Catholic Charities provides a competitive salary and an outstanding benefits package including generous paid time off benefits and retirement options. As a faith-based ministry, Catholic Charities espouses the social values of the Church and works daily to fulfill the mandate to serve the poor. As a leader in social services, Catholic Charities enjoys a positive community reputation and a myriad of public and private partnerships that help ensure our clients' needs are met.
- Although being a member of the Catholic faith is not a requirement to be employed by Catholic Charities, it is expected and required of all employees to respect, support, and uphold the mission of Catholic Charities which is “to extend to all the healing and to empower presence of Jesus”.
Job Summary
Full Time
$53k-68k (estimate)
06/05/2024
07/03/2024
The job skills required for Office Assistant include Accounting, Initiative, Confidentiality, Flexibility, Food Service, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
02/01/2022: Altoona, PA
Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
12/11/2021: La Crosse, WI
More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
02/03/2022: Elkhart, IN
Office assistants handle organizational and clerical support tasks.
02/08/2022: Norwich, CT
Office assistants perform various tasks to ensure that the business runs organized and efficient.
12/09/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
01/05/2022: Charlotte, NC
Medical Office Assistant Programs Promote Confident Leadership Skills.
12/03/2021: Pascagoula, MS
Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
12/15/2021: Biloxi, MS
Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
12/03/2021: Riverside, CA
Obtain the recommended certifications.
02/16/2022: Amarillo, TX
Step 3: View the best colleges and universities for Office Assistant.
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