St. Patrick Parish is located on Bridge Avenue and has been serving Cleveland’s Ohio City neighborhood since it was founded in 1853. St. Malachi Parish is located at W. 25th Street and Detroit Ave. Both parishes are a vibrant, living community of families, proud of our faith, our heritage, our work for others and the community of which we have so long been a part. Blessed with diversity and committed to inclusion, we respect, cherish and welcome persons of every race, creed, color, economic level, cultural and national background with sensitivity to the poor. We are a Catholic community of faith who for the last 150 plus years proclaim the Gospel, serve those who come in need and welcome all who seek a spiritual home. The Administrative Manager is responsible for managing the daily operations of the parish and supervision of the administrative staff at the St. Patrick and St. Malachi locations.

The Administrative Manager is responsible for managing the daily operations of the parish and supervision of the administrative staff. The Administrative Manager serves as the steward of the physical, financial and human resources of the parishes and supports the Pastor in the accomplishment of objectives and responsibilities for those parishes.

Essential Job Responsibilities

• Parish Administrative Team
• Communications Coordinator
• Oratory /Campus Operations Coordinator
• Parish Accountant
• Maintenance Team

• Develops policies, procedures and systems which ensure productive and efficient operation in compliance with Diocesan business practices.
• Accomplishes results by communicating clear job expectations; plans, monitors and reviews results and performance.
• Provides job orientation and training as needed.

• WeGiveCatholic
• Catholic Charities Appeals
• Malachi Run
• Facility Rentals

• Manages parish database, ParishSoft, in partnership with office team to maintain appropriate access and confidentiality to ensure:

• accurate data such as donations is recorded
• reports are generated for various projects, i.e. sending emails, determining amount of donations for ministries, tracking donations etc.

• Maintains Virtus files and ensures all participants have completed all requirements.
• Supervises completion of the Parish Bulletin in partnership with the communications coordinator
• Supervises maintenance of the parish calendar; ensures coordinated activities and communication.

• Developing and maintaining accurate financial information such as financial tracking and reporting (regulatory and Diocesan) for the parish; maintains electronic or paper-based files
• Researching, planning and preparing fiscal budgets in coordination with Parish Finance Council
• Managing all aspects of payroll such as recordkeeping, timekeeping, quarterly/annual reporting and data integrity
• Approving or delegating sound financial purchasing decisions and monitoring and reconciling expenses (credit card, bank accounts, petty cash); investigate any irregularities in account history as necessary
• Supervising the management of regular accounting/bookkeeping activities including facilitating financial payments, processing check requests, maintaining expense accounts
• Establishing and overseeing parish internal controls

• Reviewing contracts and making recommendations to change if necessary
• Communicating with vendors and overseeing or delegating on-site meetings and labor

• Works with facilities lead to conduct regular facilities and grounds inspections; recommends maintenance, mechanical, electrical, grounds and facility modifications as necessary
• Ensures security and emergency preparedness procedures are implemented properly; responds appropriately to safety hazards or emergencies

Interested candidates please submit a cover letter, resume and contact information for three references using the below form.