Job Summary: Administrative Assistant/Admissions Coordinator handles routine and advanced duties of the office, provides support to administration and staff, and coordinates all enrollment procedures.

Primary Duties and Responsibilities:

• Coordinate enrollment and re-enrollment procedures (inquiries, campus tours, applications, financial aid applications – FACTS)
• Prepare, administer, evaluate and record TABE Locator and tests
• Answer multiple line phone, take message, translate Spanish calls
• Translate for Spanish speaking parents in meetings/conferences, etc.
• Help prepare and maintain new and current student files
• Assist in collection and receipting tuition and any other revenue
• Assist with follow up of students and parents on tuition/fees
• Prepare daily deposits
• Help with Monthly Bank Reconciliation (operating, savings and special)
• Mail Progress Report/Report Card
• Maintain and replenish office supplies and forms including applications, brochures, sign in sheets, etc.
• Create student IDs
• Assist development department with mailings and other projects
• Provide sign in sheets for all student activities and volunteers
• Assist in tardy sign-in and early dismissals
• Assist in calling parents/guardians when students are absent
• Inform teachers, counselors and administration of extended student illness and chronic absenteeism or tardiness to school.
• Facilitate book and laptop checkouts and returns
• Help maintain correspondence for president and principal, perform related duties as necessary
• Assist principal/president as needed
• Maintain procedure manuals for all departments
• Assist the Development Director with mailings and other projects
• Maintain accurate and current master student class schedule and individual teacher class schedules and database

Minimum Qualifications:

• Must be bilingual in English and Spanish
• Proficiency in work processing and ability to learn and use a variety of personal computer software (Microsoft Office, Excel, Desktop Publishing)
• Demonstrated ability to communicate effectively and positively with prospective families, staff, administration, and other individuals in either individual or group settings
• Ability to multitask

Working Conditions:

Conditions are those of a typical office environment, requiring frequent oral communication with families, the ability to enter data and written communication in electronic format in a timely manner, and sufficient mobility to be present and address students, their parents, and colleagues.