Saint Bede Catholic Church, in Williamsburg, VA is seeking a full-time Administrative Assistant to join our team.

This position serves the church by assisting the Director of Administrative Staff (DAS), Parochial Vicar(s) and Evangelization team with administrative duties of the parish, with a high degree of confidentiality and quality communication skills, and with the ability to work effectively with a diverse group of staff members and volunteers.

Responsibilities :

• Assist the DAS with various administrative tasks and special projects.
• Facilitate wedding requirements.
• Attend Finance Council meetings, take minutes and distribute appropriately.
• Perform secretarial services, handle phone calls and emails promptly, and distribute mail.
• Greet and assist visitors and handle their inquiries.
• Assist in coordinating office volunteer activities including training, establishing assignments and schedules.
• Assist with all parish ministries as directed by DAS.
• Assist Joy Ministers as needed.
• Prepare mid-week deposits.
• Assist parochial vicar(s) with scheduling appointments and correspondence.
• Assist Evangelization team with administrative needs; schedule baptisms and secure appropriate paperwork.

Qualifications :

• 2-3 years administrative experience, preferably executive administrative.
• Ability to exercise sound judgment.
• Positive attitude, flexibility, patience and compassion.
• High level of organization and self-motivation.
• Ability to work independently as well as collaboratively with staff members and volunteers.
• Must possess computer skills and be proficient with Microsoft Office products.
• Commitment to the mission of the church working within parish structures and policies.
• Practicing Catholic and bilingual helpful, but not required.

The position of Administrative Assistant I is a full-time non-exempt position (35 hours per week), Monday Friday, 8 : 30am 4 : 30pm, reporting to the Directors of Administrative Staff and Evangelization with all eligible full-time benefits.

Last updated : 2024-05-27