Admin Services Coordinator

Job ID

161277

Posted

01-Apr-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service

Location(s)

Santa Monica - California - United States of America

**About the role**

The purpose of this position is to provide business operations administrative support to a department and/or manager.

**What you'll do**

Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.

Establishes and maintains record-keeping and filing systems.

Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group.

May perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.

Completes expense reports and handles reconciliation of receipts for a designated work group.

Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail.

Answers phone calls about inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

Other duties may be assigned.

**What you'll need**

To perform this job successfully, an individual will perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors. Ability to effectively present information to an internal department and/or large groups of employees.

Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Ability to understand and carry out general instructions. Ability to solve problems in standard situations. Requires basic analytical skills.

Intermediate experience with Microsoft Office Suite.

Decisions are made with a general understanding of procedures and company policies to achieve set results and schedules.

**Why CBRE?**

A culture of respect, integrity, service, and excellence shapes our approach to every opportunity.

We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in!

CBRE carefully considers multiple factors to determine compensation, including a candidates education, training, and experience. The minimum salary for the position is $40,000 annually and the maximum salary for the position is $55,000 annually. The compensation that is offered to a successful candidate will depend on the candidates skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBREs applicable benefit program.

**Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our companys success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at 1 866 225 3099 (U.S.) and 1 866 388 4346 (Canada).

**NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)