Associate, VIP Relations

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.

About the role:

CHANEL is looking for an Associate, VIP Relations to join our USA VIP & Influencer Relations Team at our New York Office. You will play a leading role in the overall support of styling teams during prep days and fittings days leading up to events. Together with Senior Group Director and Senior Manager, create, implement, and champion strategic vision and VIP initiatives. 

What impact you can create at CHANEL:

• Execute seedings: Handle retrieving talent addresses, communicating with talent on packages, working with external vendors on any additional assets (i.e card creation) and handle delivery to recipients. 
• Handle delivery around Holiday gifting for Influencer talent and communicate with external vendor on wrapping, gifting and inventory. 
• Manage daily send-out and returns to talent for various occasions ranging from content shoot to one off seedings or events. 
• Coordinate transportation, flights, glam bookings and build itineraries for talent during traveling shows and events. 
• Updating events deck for all influencers and POI attendance 
• Update show attendee addresses and sample deliveries and pick up.
• Working closely with the analytics team on events tracking and inserting handles of attendees prior to an event. 
• Book talent for occasional F&B appointments with beauty experts. 
• Assist with sample returns post events and showroom organization overall 
• Liaise with Global on dressing deck ahead of a show. 
• Use Fashion GPS to sign samples in and out of our VIP Database 
• Book local messengers for send outs and returns. 
• Liaise with the press team on collection transfers to VIP closet. 
• Handle all glam service agreements with The Wall Group or other vendors ahead of booking glam for talent. 
• Update internal travel and hotel charts with information on transportation, addresses, or any relevant details. 
• Code invoices from various vendors to POI and Influencer budget on Concur.
• Support Sr Manager in tracking invoices and coding them on the Master Budget tracker. 

You are energized by:

• Assisting Sr Manager with new talent sourcing when needed in various markets around boutique openings or local shows.
• Suggest new talent to consider and keep a strong pulse on the Influential landscape.
• Point of contact with talent on events or activations (calendar invitations, dressing etc).
• Coordinating fittings with talent and sending calendar invites.
• Support the VIP and Events team during events (event check-in, transportation, photography etc). 

What you will bring to the team:

• Exude enthusiasm and energy in a fast-paced environment.
• Strong understanding of the influencer and digital landscape with an emphasis on Fashion, Arts and Culture.
• Collaborate with a variety of cross-functional teams with a service mindset and building strong partnerships. 
• Learn and optimize systems and programs; advanced Microsoft Suite expertise particularly in Excel and PowerPoint and knowledge of Fashion GPS. 
• Thrive in evolving and dynamic environments; track record of self-initiative, ability to multi-task and improve processes. 
• Strong written, verbal, and public speaking skills; ability to articulate to various audiences in many contexts (Global, corporate, boutiques, external vendors, talent etc). 
• Public / talent-facing and understanding the CHANEL experience. 

Position Logistics:

• Minimum one year of experience
• Partially Remote: Role requires a minimum of three days in-person office presence at the NYC Office.

*Chanel, Inc. reserves the right to edit, change, or make exceptions on designations where circumstances where deemed appropriate.

Compensation:

• The anticipated base salary range for this position is $36.08/hr through $36.08/hr. Base salary is one component of the total compensation for this position. Other forms of variable pay [may/will] be offered for this position. Other components [may/will] include bonus potential, benefits, and/or perks.

Benefits and Perks:

• Wellbeing resources include dedicated paid time off for wellbeing (2-week August Office Closure and a Wellbeing fund)
• Family and care giving benefits (inclusive of parental leave, fertility support, MilkStork, and Care.com Membership)
• Generous paid time off policies to include vacation, holiday, sick and volunteer days 
• 401K and other incentives 
• Robust healthcare offerings; medical, dental, vision, MDLIVE (virtual care), One Medical, Flexible Spending Accounts (Health Care & Dependent Care), Health Savings Account and Employee Assistance Program
• Life insurance, Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Health Advocate, International Business Travel Accident & Medical, and Commuter Transit & Parking

Additional Information:

Chanel is a private company whose values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. We offer a unique work environment where individuals are encouraged to better understand the brand, the business, and motivations, so that together we can unlock the possibilities of growth. This is reflected in:

Diversity and Inclusion:

• At CHANEL, we are intentional in promoting Diversity & Inclusion. We foster respect, empathy and dignity for all. We believe strongly that the diversity of our people across the full spectrum of human differences is essential to our organisation and the connections we have with each other and our clients. 
• We offer Employee Resource Groups in the US that are voluntary, open to all, employee-led groups formed around a shared identity or lived experience, whose aim is to foster a diverse, inclusive, and equitable community aligned with the values and missions of the communities they support.

Chanel Community:

• CHANEL Community empowers our employees to channel their passions, talents and sense of purpose to contribute to and learn from our communities.
• Employees are encouraged to take time off annually to volunteer through CHANEL Community. CHANEL also matches employee donations to select charitable organizations.

Sustainability:

• CHANEL Mission 1.5° is our climate action plan. It is focused on transforming the business in line with the ambitions of the Paris Agreement on climate change to limit the average global mean temperature increase to 1.5 degrees Celsius above preindustrial levels.
• Employees are encouraged to contribute to our US Sustainability efforts at the corporate level and within the divisions, through organized taskforces and initiatives.

Arts and Culture:

• We are committed to extending our legacy of cultural engagement. Global support includes the CHANEL Culture Fund, which supports a select group of leading art culture institutions across the globe, and the CHANEL Next Prize for the next generation of creative talent. US support currently includes Annual sponsorship of the MoMA film program, Tribeca Film Festival programs and Through Her Lens, Support of the Academy Gold Fellowship for Women and Sponsorship of the BAAND Together Dance Festival at Lincoln Center.

Fondation Chanel:

• Since 2011, Fondation CHANEL’s mission is for women and girls to be free to shape their own destiny. Through multi-year partnerships with financial and technical support, Fondation CHANEL is committed to improving the safety and autonomy of women and adolescent girls around the world, impacting over a million women and girls in its first 10 years. 
• For more information, please navigate to the Fondation Chanel website here

Career and Leadership Development: 

• We have dedicated in-house teams focused on supporting the onboarding of employees,developing leadership skills via custom programs like Imagine Chanel People, Heart of Leadership and group and individual coaching, and blended online and live classes offered on our Bloom platform and by skilled trainers, such as Shape Your Career, to develop career building skills.

*Chanel, Inc. benefits and perks are dependent on eligibility and subject to modification by Chanel at any time.