Document Controls Specialist

• Portland, OR, USA
• Full-time

Job Description

The Document Controls Specialist will support the construction of a Water Treatment Plant. This project broke ground in Fall of 2023 and ultimately will be supplying 135 million gallons of water a day to the Portland community by Fall of 2027.

• Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance.
• Support the development and maintenance of periodic status reports to keep management informed of project progress.
• Assist in developing and adhering to project document control procedures including properly updating and maintaining record keeping databases.
• Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products.
• Liaise with project team to proactively address documentation issues to promote project success.
• Refine and improve services in response to changing technological environment and Client expectations.
• Serve as dedicated communications hub for project staff by maintaining records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint, BlueBeam, CMiC, and others.
• Support Project Manager in the collection/distribution of data, communications, and coordination of team deliverables.
• Support project team in presentations/reports to clients.
• Work in a manner to ensure your personal safety and that of fellow employees by following company health and safety guidelines and policies.
• Duties may also include word processing; answering phones; purchasing equipment; filling in for other staff' daily/weekly/monthly coordination of administrative tasks such as managing calendars, travel, expenses, meeting minutes, etc.; other project related activities as needed.

Qualifications

• Four-year degree in business, engineering, construction management, or related field or equivalent combination of experience, skills, and training or equivalent combination of experience, skills, and training.
• Requires 2-4 years minimum document management, quality control, information technology or other similar experience.
• Proficient with Outlook, Adobe software, and PowerPoint, FTP sites, and document control software such as SharePoint.
• Excellent communication skills as well as strong attention to detail.

Additional Information

• Group health & welfare benefits including options for medical, dental and vision
• 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
• Paid Time Off (15 days/year)
• Paid Sick and Safe Leave
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%)
• Employee Referral Program

Salary Range $65,000 - $90,000

All your information will be kept confidential according to EEO guidelines.

Company Description

CCG Talent Management is not only a business solutions company but a company that believes success starts with the individual. CCG Business Solutions has been consulting and providing talent placement services since 2007. Our team understands the principles of connecting purpose to business. We are currently recruiting for a Document Controls Specialist.

Job Type: Full-time

Pay: $60,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid parental leave
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Portland, OR: Relocate before starting work (Required)

Work Location: In person