QUALIFICATIONS: Post-Secondary education and demonstrated skills/experience in accounting or bookkeeping and basic computer literacy, including PC and other applications (including g suite).

IMMEDIATE SUPERVISOR(S): Activities Director and Building Principal

WORK REQUIREMENT:

1. Ability to communicate and work in a collaborative environment.

2. Self-motivated and great team player.

3. Prioritizes confidentiality with interactions of students, parents and staff.

DEMONSTRATED SKILLS & ABILITY:

1. Accurate and efficient.

2. Communicate appropriately and assist with public relations.

3. Good organizational and communication skills.

4. Ability to multi-task and handle frequent interruptions.

JOB GOAL: Assumes the role of personal secretary to the Activities Director. Accepts responsibility for aiding administration in the management of building activities.

CONTRACT HOURS: 7:30 a.m. – 3:30 p.m.

CONTRACT LENGTH: 12 months

CLASSIFICATION

Secretarial/Clerical Group E

Eight (8) hours per day. Twelve (12) months.

EMPLOYMENT DATE

As arranged.

PERFORMANCE RESPONSIBILITY:

1. Assists the Activities Director in establishing a positive public relations program for the school through effective handling of incoming telephone calls, personal contacts with employees of the district, parents, citizens, students, and visitors. Respects confidentiality in a school setting. 

2. Accurately prepares any paperwork communication for the activities director

3. Officials’ vouchers and programs

4. Maintains facility usage calendar /Bound Calendar

5. Event Workers – Coordination; Track staff volunteer hours

6. Activity Passes – Issue and track

7. Activity Purchase Orders; Follows procedure manual for purchase orders

8. Activity deposits, money boxes, track outgoing and incoming entry fees; bill if not received.

9. Certificates/Awards

10. Support to coaches, parent letters for banquets, copying, etc.

11. Maintains up to date rosters in Bound and Infinite Campus

12. Utilizes Infinite Campus to merge information into Bound

13. Sport participating entry

14. Maintain records of student physical and concussion forms

15. Schedules and manages community use of building facilities except for little theatre, auditorium, and gyms.

16. Aids the Activities Director to secure game officials and send contracts except those contracted by the league commissioner. Helps organize home game personnel (e.g., security, timers, scorekeepers, announcers, field staff, ticket sellers/takers, etc.).

17. Develops and distributes a program calendar. Works closely with the AD to coordinate scheduling to ensure the efficient use of building facilities. Publicizes activities. Responds to requests for information.

18. Coordinates with the Transportation Director and activity sponsor for student transportation for sanctioned activities. Coordinates and manages school issued vans.

19. Prepares/maintains accurate records. Submits required paperwork on time.

20. Maintains an orderly central filing system and file of materials.

21. Efficiently operates and aids in maintaining all office equipment.

22. Is willing to learn and enthusiastically looks forward to new job challenges.

23. When finding it necessary to leave the building for any reason, notifies appropriate supervisor and/or administrator prior to departure and clocks out through district time clock system.

24. Maintains a neat, clean and appropriate personal appearance and work area and is punctual to work.

25. Maintains a professional appearance. Wears work attire appropriate for the position.

26. Assist with eligibility check and letters to parents

27. Maintains a good working relationship with other secretaries and assist as needed.

28. Maintains athletic display cases

29. Maintains athletic historical records

30. Other duties as assigned.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will frequently work in different areas of the building including in/at desks, on or near the floor, standing, in movement while supervising students during indoor and outdoor activities, etc. The employee will usually work in indoor temperatures but will work outdoors when necessary. 

The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.

The goal of the Board of Education of the Cedar Rapids Community School District is to provide fair and equal opportunity for employment, promotion, wages, benefits and all other privileges, terms and conditions of employment.

The District will affirmatively recruit women and men and members of diverse racial/ethnic groups for job categories where the representative groups are underrepresented.

Further, it shall be the policy of the District not to discriminate against any employee or applicant on the basis of race, creed, color, religion, national origin, marital status, socio-economic status, sex, age, sexual orientation, gender identity, or disability in its educational programs and its employment practices. (Adherence to bona fide occupational/educational qualifications shall not be interpreted as discriminatory.)

Required Education Level: GED

High School Diploma

Salary: Hourly

Benefit: Standard Employee Benefit

Salary Range: $17.70/hour