Position Summary

Educational program planning : Coordinates medical student activities for CMU College of Medicine Year 3 and 4 students including two core clerkships and multiple elective rotations across distributed clinical network;

elective rotations across a variety of specialties at several medical sites. Plans and coordinates the routine and ad hoc functions to the clerkship curriculum, including didactics, clinical schedules, faculty recruitment and assignments, student orientations and assessment.

With the clerkship director, the coordinator serves as primary point of contact for rotating students, as well as clerkship faculty.

This position requires a high degree of professionalism, responsiveness, and attention to detail, as well as the ability to handle / process confidential matters appropriately.

In addition, the incumbent will have a proven ability to be task and results oriented in handling multiple priorities. Flexibility in evolving work environment, open to collaboration.

Required Qualifications Associate degree or equivalent of 2 years of administrative experience.

Professional, detail oriented, and highly organized.

Time management, ability to prioritize and complete tasks accurately and on time.

Ability to appropriately handle sensitive, confidential information.

Exceptionally well-developed interpersonal skills with the ability to interact effectively with all levels of personnel within and beyond the College of Medicine.

Conflict resolution and negotiating skills. Ability to cope with stress effectively.

Self-directed and self-motivated.

Possess well-developed written and verbal communication skills.

Problem solving, critical thinking and decision-making skills.

Team-and goal-oriented; ability to work effectively and steadily under pressure in a deadline driven environment.

Computer and software literacy, especially Microsoft Suite. Must be proficient in the operation of office equipment. Preferred Qualifications Bachelor’s Degree.

3-5 years’ experience in medical education setting.

Familiarity with the medical or education process. Duties & Responsibilities Curriculum / Clerkship Administration :

Works with Clerkship Director to design, develop, and revise student and faculty orientation materials, clerkship syllabi, and clerkship manuals.

Supervises and coordinates orientation sessions for each block of medical students.

Collaborates with clerkship director to develop and design clinical and didactic schedules for assigned Clerkship and Elective rotations.

Ensures faculty, residents, and medical students have the appropriate materials, resources, and information to participate efficiently and effectively in the medical student program.

Continuously oversees student clinical activities in adherence to the duty hours policy throughout each rotation.

Coordinates medical student education sessions, including faculty support and set up of videoconferencing equipment.

Serves as liaison between respective clerkship and others in at CMU, CMEP and educational partners. Understands thoroughly the curricular goals, objectives and policies of the assigned Clerkship, department, and medical school.

Distributes, collects, and tabulates all student assessment forms, and compiles and generates feedback for appropriate follow-up and reporting.

Assists in faculty recruitment, including faculty appointment process.

Proctors and provides software support for student examinations.

Manages educational data : Disseminates student and course evaluations; collects, organizes, and compiles data from all faculty and resident evaluation forms;

calculates final grades utilizing the College of Medicine rotation management system software. Reports evaluation completion metrics on the team dashboard.

Obtains, prepares, and records data for annual review of clerkship programs. Assists clerkship director in preparing and submitting annual clerkship review.

Monitors student encounter and procedure log reports throughout each rotation and escalates issues to the Clerkship Director.

Knowledgeable and remains current with all CMU College of Medicine policies.

Familiar with LCME requirements and clerkship specific national organizations.

Elective Administration :

Manages and oversees visiting medical student applications for the clerkship for the benefit of the residency programs. Manages the AAMC VSLO software to screen, communicates and sends offers to candidates.

Manages enrollment in elective specialty and subspecialty rotations, including distribution of goals and objectives to the preceptors and students, along with administration of arrangements and requirements necessary for outside rotations.

Responds to inquiries regarding elective placements, capacity, and availability.

Assists in elective faculty recruitment, identification of potential new electives, and faculty appointment processes.

Administrative :

Maintenance of schedules / appointment calendars as necessary. General clerical work; word processing, copying, typing, filing and record keeping.

Arranges for student EMR training and access.

Collaborates with distributed campus / site administrative coordinators regarding scheduling, policy advising and assessment / evaluation processes.

Schedules and coordinates faculty and student involvement in Student Interest Groups (SIGs).

Function as the first contact liaison for all questions regarding the assigned Clerkships / Electives from students, faculty, residents, administrators, and other key stakeholders at all campuses and clinical affiliate sites.

Letters of Recommendation / Standardized Letter of Evaluation : Collects and analyzes student data; reviews and edits letters for final submission to AAMC requested by students from faculty aligned to the assigned Clerkship.

Advises college faculty and leadership on progress, emergent issues, and suggestions for development of the program.

Maintenance of confidential student files.

All other duties as assigned. Supervision Exercised None.

Last updated : 2024-07-02