Duties and Responsibilities

·Assist agency/department in basic record management in accordance with established guidelines;

·Reports to appropriate personnel all records and information management concerns in a timely manner;

·Ensures that information contained in retention schedule applications are complete and accurate and in compliance with established guidelines;

·Informs appropriate personnel of new or changes of policies and procedures developed by the State Records and Information Management Program as needed;

·Ensures that container lists/inventories are created for each box of records to be transferred in accordance with applicable guidelines;

·Compiles and maintains statistical reports reflecting the records activity of the agency/department;

·Recommends changes and modifications in records management practices based on statistical reports as needed;

·Treats customers with respect, courtesy and tact; communicates with customers and obtains all required information necessary to determine and address their specific needs.

Specific Duties

• Participate in site evaluations to determine if agency records are being maintained in accordance with established policies and procedures;
• Keep documented notes of site findings and convert into a detailed report to the Records Information Manager;
• Share with driving a state vehicle to visit approximately 108 customer sites twice per year;
• Utilize existing policies and procedures to become a subject-matter-expert for records management;
• Be physically fit to lift records boxes that may weigh 30 pounds or less as needed;
• Responsible for acquiring a vehicle for site visits through the agency vehicle reservation system as instructed.

MinimumQualifications

·A high school diploma or GED Certification

·Strong customer service skills

Preferred Qualifications

·Two to three years of experience working in record-keeping or data entry.

·Knowledge of database and file management systems.

·Strong organizational and communication skills

·Computer proficiency and strong administrative skills

·Attention to detail

Benefits

In addition to a competitive salary & benefits, GA Department of Juvenile Justice is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation, and sick leave. For more information, visit https://djj.georgia.gov/Online-Applications/employee-benefits

We are a qualified employer for the Federal Public Service Loan Forgiveness Program