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Specialist I, II, III - Properties
Position Function:
To provide administrative support and to assist in the day-to-day operations of the Properties Division – (a) perform administrative duties, including but not limited to file maintenance, invoice verification and processing, coordinate routine Maintenance & Repair for departments and branches, assist staff and document key and access card issuance; (b) support other division staff, as necessary; (c) coordinate movement of employees/departments; and (d) coordinate capital projects within designated facilities and other duties as required.
Availability to work afterhours, as necessary for special projects and emergency work, including ability to travel to all bank locations statewide.
Performs all duties and interacts with internal and external customers in a manner aligned with the Company's Core Values of Voyaging Spirit and Positively Ohana; Customer Experience Competencies of Customer Interaction, Empowerment and Ownership; and Basic Skills of Listening, Oral Communication, Written Communication, Action Orientated, Thoroughness, Problem Solving.
Primary Accountabilities:
Assist in processing all incoming Properties Division mail and correspondence. Responsible for Division clerical file maintenance.
Assist in maintaining and recording both AP and AR spreadsheets related to payment of rent to Bank’s landlords and routine service vendors (i.e., rent, CAM reconciliations, janitorial, air conditioning, landscape, electrical, plumbing, etc.)
Assist in verifying and processing for payment by Controllers Division all invoices relating to department/branch activities on a timely basis, including identification of contract vendor and number designation, route to the appropriate Senior Facilities Manager, or other appropriate person, for review and verification that invoice is approved for payment as work was completed and the amount is accurate.
Assists Division Manager with maintenance of real estate lease files and documentation. Includes responsibility to support and backup the Senior Specialist in maintaining Lease Summary, Lease Abstracts, verify lease terms on landlord requested estoppel certificates, and prepare correspondence to landlords relating to lease renewals/extensions.
Coordinate routine maintenance, repair and other activities as required for various bank-owned properties:
Assist Facilities Manager with administrative and clerical assignments, as required. Coordinate with internal customers and external vendors as work is being scheduled and completed.
Document tasks utilizing management tools such as eProperties, as tasks are completed.
Assist with and perform Properties Service Desk duties when the Primary Specialist is not available
Issues keys & access cards upon receipt of authorized control forms.
Answer phones, emails, and eProp requests when required
Coordinates notices to bank departments in CPP from Building Management
Coordinates training calendar and parking requirements for CPP
Minimum Qualifications:
Education:
H.S. Diploma required
Experience:
Specialist I - 1 years experience administrative/clerical experience required
Specialist II - 2 years experience administrative/clerical experience required
Specialist III - 3 years experience administrative/clerical experience required
Miscellaneous:
Physical Requirements & Working Conditions:
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Full Time
Banking
$90k-115k (estimate)
09/02/2024
11/01/2024
cpb.bank
HONOLULU, HI
500 - 1,000
1954
PAUL K YONAMINE
$200M - $500M
Banking