31 Office Administrative Assistant Jobs in Great Falls, MT
Central Plumbing, Heating and Excavation is Hiring an Office Administrative Assistant Near Great Falls, MT
Job Description
Job Description: Office Administrative Assistant
Group I: Non-Exempt Employee, Hourly Pay, Full-Time Wage Range: $20-$25
Class A: Office Staff
Reports To: Contracts Manager
Reporting Positions: None
Job Objective:
The Administrative Assistant facilitates the efficient operation of the assigned department, and the organization, by performing a variety of advanced clerical and administrative tasks. This position requires someone who is a detail oriented person that can switch between high priority tasks frequently, meet deadlines, communicate professionally, maintain confidentiality, and problem solve creatively.
Office Administrative Assistant Responsibilities:
Duties are varied and include but are not limited to:
- Assist with the preparation of regularly scheduled reports & contracts
- Provide general support to internal and external clients
- Coordinate with trainers, schedule training classes, prepare training materials for our apprenticeship program
- Respond to emails and phone calls for information
- Assist with the coordination and planning of corporate events and activities
- Assist with marketing, including newsletter
- Prepare internal and external communications for dissemination
- Perform research on new external clients, products, and services as needed
Requirements and Skills:
- High School diploma or equivalent required
- Experience as an office assistant or similar administrative role is desirable
- Working knowledge of business, accounting, and marketing
- Proficiency in Office 365 with emphasis on Excel, Word and Teams
- Experience in writing Excel macros and/or VBA code is a plus
- Experience with graphics software, document formatting, social media posts
- Time management skills and ability to prioritize work
- Attention to detail, creativity, and problem-solving skills
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Ability to work independently
- Strong business ethics and integrity
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Job Summary
Full Time
$39k-49k (estimate)
06/29/2024
07/12/2024
The following is the career advancement route for Office Administrative Assistant positions, which can be used as a reference in future career path planning. As an Office Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrative Assistant. You can explore the career advancement for an Office Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrative Assistant job description and responsibilities
Do routine clerical and organizational tasks.
02/06/2022: Rochester, MN
Use computers extensively to work with spreadsheets, create presentations and reports and manage databases.
01/18/2022: Atlantic City, NJ
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
03/14/2022: Evansville, IN
Write letters and emails on behalf of other office staff.
01/13/2022: Kansas City, MO
Assist with departmental administrative tasks such as ordering office supplies, archiving final book files and managing distribution lists.
04/01/2022: Nashville, TN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrative Assistant jobs
Need several years of related work experience.
02/04/2022: Provo, UT
Complete an associate or bachelor's degree.
04/04/2022: Youngstown, OH
Typically complete specialized post secondary programs, and often need undergraduate degrees.
02/21/2022: Santa Maria, CA
Minimum of one year experience as an admin assistant.
01/13/2022: Charlotte, NC
May require a college education or even advanced degrees.
02/10/2022: Kansas City, KS
Step 3: View the best colleges and universities for Office Administrative Assistant.
