Description

General Description

The role of the Accounting Assistant II is to manage all Accounts Receivable (A/R) and develop positive relationships with our customers, to provide back-up to Accounts Payable (A/P), and to provide general accounting and administrative support to the Accounting and Operations Manager.

Accounts Receivable

• Responsible for reviewing, processing, and appropriate application of payments to customer accounts in the accounting system.
• Prepares and distributes month-end statements to customers.
• Responsible for the reduction of A/R balances by developing and documenting a process of analyzing aged accounts receivable reports for past due balances.
• Notifies delinquent accounts of outstanding balances via phone and written communication. Designates customers in COD status when appropriate or takes other necessary steps to resolve outstanding balances.
• Documents all customer communications and statuses in accounting system.
• Monitor the accounting e-mail for customer payments and/or related correspondence and posts or documents respectively in the accounting system.
• Prepare deposits and hands-off to designated staff to take to the bank.

Accounts Payable (back-up to primary A/P Associate)

• Review and appropriately process vendor invoices, verifying accuracy and preparing/filing the appropriate documentation.
• Processes and mails cash disbursements and resolves account discrepancies on an as needed basis.
• Expense report processing, including verification of accuracy and completeness of reports. Manage and balance Petty Cash.
• Responds to all vendor requests for account information.
• Continuous vendor review and, when appropriate, make recommendations for cost savings opportunities.
• Responsible for monthly updating, billing and reconciliation of Protection One contracts.

Qualifications