Champions for Children, Inc.

JOB DESCRIPTION

TITLE : Staff Accountant

DEPARTMENT/PROGRAM : Administration

CLASSIFICATION : Non-Exempt

SUMMARY: Position is responsible for full cycle accounting and ensuring that financial records are maintained in accordance with organizational policies and procedures. This position reports to the Chief Financial Officer.

DUTIES:

General Accounting

• Maintains the agency’s accounting software, Financial Edge (FE), including user set-up, business & approval rule set-up, maintenance of chart of accounts, cost centers, project code managements, and preparing timely and accurate financial reports for internal and external use
• Assists with preparation of the annual agency budget and entering in FE
• Maintains and updates supporting schedules to the financial statements, including supporting schedules for general ledger accounts and journal entries.
• Completes monthly reconciliation of bank accounts and purchase card expenditures, and quarterly reconciliation of other balance sheet accounts
• Responsible for month end close.
• Prepares end-of-year 1099s.
• Assists in annual external audit by independent auditors.

Accounts Payable & Expense Management

• Reviews invoices, credit card charges, travel & expense reimbursement requests submitted by staff and/o entered directly in FE for accuracy. Processes vendor invoices for recurring agency expenses including but not limited to, rent, internet, phones, printing.
• Reconciles and processes invoices for employee benefits and related fees.
• Monitors and records bank & merchant fees.
• Coordinates/performs periodic audits of petty cash accounts and employee travel, and other reimbursements.
• Processes all invoices for payment in a timely manner.

Accounts Receivable & Revenue Management

• Updates and maintains account receivables. Records, and reconciles revenues for restricted and unrestricted funding.
• Deposits all checks received, codes and records bank deposits in Financial Edge
• Processes credit card donations as needed

Payroll

• Reviews timecards to ensure compliance with agency policies
• Reviews & updates salary/wage, payroll tax and workers compensation rates in payroll system.
• Reviews & updates payroll allocations to ensure alignment with contract/grant budgets
• Reviews & reconciles employee reimbursements (cellphone, travel, etc.), and processes bi-weekly payroll in ADP.
• Creates and enters payroll journal entries in the accounting system

Vendor Management

• Works with new vendors to ensure all required documents are completed accurately
• Set-up and maintains vendor accounts in FE
• Sets up and maintains agency vendor accounts online including setting up and monitoring of autopayments where applicable
• Monitors vendor performance in coordination with staff and works with vendor to resolve any issues that arise

Other Duties

• Trains and assists end users on expense management & reimbursement requests
• Participates in outside training and educational opportunities to update job knowledge.
• Attends staff meetings, participates with on-going in-service training and supervision.
• Participate on appropriate agency and project planning teams.
• Performs other related duties as required and assigned.

REQUIREMENTS :

OR

• An Associate’s Degree or other certification in accounting or bookkeeping plus five (5) years of employment in an accounting, bookkeeping or related position
• Experience in a Nonprofit environment preferred and Blackbaud Financial Edge preferred
• Skilled in Microsoft Office (excellent Excel knowledge required), accurate data entry skills.
• Must complete a Level 2 background screen and drug test.
• Excellent attention to detail, organizational skills and ability to work independently in prioritizing tasks to meet deadlines
• Cooperative, friendly, and helpful/service-oriented attitude with co-workers and external stakeholders. Ability to work closely with other employees to ensure positive, constructive environment within the department and throughout the agency.
• Ability to thrive in a flexible, fast-paced and growth-oriented environment, while maintaining a positive, solutions-oriented approach.
• Must be sensitive to the culturally and economically diverse population Champions for Children serves.

Work Environment

• Position will be fully on-site in the office for the first 90 days of employment with the possibility of transitioning to a hybrid work schedule with a minimum of 3 days per week on-site upon successful completion of an introductory period. Requires ability to sit up to 8 hours per day with intermittent occasional walking, use of stairs, standing, bending, and squatting.
• Occasionally may be required to lift items up to 25 pounds to a height up to 3 feet or carry for distances of up to 500 ft.

Champions for Children, Inc., a charitable non-profit, is an equal opportunity employer. Hiring, promotion, transfer, compensation, benefits, discipline, termination and all other employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, age, disability, national origin, citizenship/immigration status, veteran status or any other protected status. Drug Free Workplace. CFC participates in E-Verify