Job title: Account Clerk

Client: State of Indiana

Work address: (On Site)2525 Shadeland Ave, Ste 105 Indianapolis, Indiana 46219

Shift: Day Shift (MON-THU-FRI)

Pay rate: $14.67/hr

Job Summary:

Key Responsibilities:

• Keep and verify the accuracy of official financial records.
• Assist with budgeting, purchasing, and inventory management.
• Handle money, securities, and other valuables, including receiving, depositing, and distributing funds.
• Authorize payments and prepare vouchers for approval.
• Write checks, make payments, and audit transactions using the correct forms and records.
• Review purchase requests for quality and price against contracts.
• Calculate monthly profit-loss statements and other financial calculations.
• Prepare financial reports monthly, quarterly, and annually.
• Negotiate settlements for accounts.
• Operate various office equipment and manage equipment purchases and repairs.
• Manage leases, auctions, sales, and bids.
• Perform additional related tasks as needed.

Job Requirements:

• Knowledge of bookkeeping, auditing, contracts, and related procedures.
• Familiarity with office functions and procedures.
• Strong verbal and written communication skills.
• Ability to learn and operate all office equipment.
• Problem-solving skills, including handling new and unique issues.
• Ability to work under pressure with diplomacy and confidentiality.
• Good with numbers, business practices, and public relations.
• Ability to accurately handle money and valuables and be eligible for bonding.

Work Complexity: The job involves a variety of tasks that change daily, requiring independent decision-making and applying established methods and procedures.

Responsibilities:

• You will work mostly independently, following general instructions and established procedures.
• Approve payments and claims on state funds and handle purchases.
• In the absence of the director, take responsibility for the work of others in the office.
• Your work will be spot-checked for accuracy, as errors could cause significant inconvenience.

Personal Interactions: You will interact with a wide range of people, including your supervisor, co workers, other agency staff, contractors, and the public, to interpret policies, ensure duties are completed, and verify procedures.

Qualifications:

• Experience with payroll, accounts payable, and accounts receivable.(Required 5 Years)
• Experience as an administrative or clerical assistant.(Required 2 Years)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in accurate data entry.(Required 5 Years)
• Understanding of basic public accounting principles.
• High school diploma or equivalent.
• Experience in taking meeting notes.
• Effective written and verbal communication skills.
• Eligible to be bonded (insured for handling valuables).
• Experience in a government agency (preferred).

Job Types: Full-time, Contract

Pay: $14.67 per hour

Expected hours: 22.5 per week

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• payroll, accounts payable, and accounts receivable.: 5 years (Required)
• dministrative or clerical assistant.: 2 years (Required)
• accurate data entry.: 2 years (Required)
• Microsoft Office (Word, Excel, PowerPoint, Outlook).: 1 year (Preferred)
• Working in government agency: 1 year (Required)
• meeting notes.: 1 year (Preferred)

Location:

• Shadeland, IN (Required)

Ability to Commute:

• Shadeland, IN (Required)

Ability to Relocate:

• Shadeland, IN: Relocate before starting work (Required)

Work Location: On the road