Team Administrator

Location: Brooklyn, NY

Employment Type: Full-time, in-person

We are seeking a proactive and versatile Team Administrator to join our dynamic team at a fast-paced interior design firm. As the Team Administrator, you will play a crucial role in supporting our Directors and Managers, and ensuring the smooth operation of our office for all team members. The expected pay range for this role is $25-30 per hour DOE.

Responsibilities

Scheduling and Team Support:

• Manage Creative Director's calendar, including reviewing meeting requests and ensuring no scheduling conflicts; coordinate team schedules to optimize productivity and efficiency.
• Organize monthly all-team meetings; Coordinate bi-weekly office happy hours and company outings.
• Assist architecture and interior design teams with client meeting preparation.
• Book travel accommodations for site visits and installations.
• Assist Operations Manager, Finance Manager & Managing Director as needed.

Office Management:

• Oversee administrative tasks such as sending packages, organizing messengers, maintaining the sample closet
• Troubleshoot and coordinate office maintenance issues (HVAC, kitchen appliances, etc.) with building management and liaise with cleaning crew
• Order office supplies, snacks, refreshments, and manage inventory levels.

HR Support:

• Assist HR Manager with reviewing resumes and scheduling interviews.
• Coordinate onboarding and offboarding processes, including exit interviews.
• Liaise with recruiters and IT team.
• Update and maintain team policies and systems.
• Respond to team PTO requests and general HR inquiries.

Requirements

• Proven experience as an office administrator, office assistant, or relevant role.
• Excellent organizational and time-management skills.
• Proficiency in Google Workspace. 
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of HR functions and procedures is a plus.

Perks & Benefits

• Positive, collaborative work environment
• Generous time-off package that includes PTO, sick leave, all bank and federal holidays off, summer Fridays and summer and winter breaks (per approval by Directors)
• Comprehensive benefits package including health, dental and vision insurance with employer contribution
• Enrollment in 401k program
• Contribution towards monthly membership for the building’s fitness center
• Virtual medical benefits including Teladoc Virtual Health Program, HealthAdvocate Healthcare Support, and TalkSpace Online Mental Health Therapy
• Contribution towards The Spring Meditation's Vedic Meditation course
• Short-term and Long-term Disability Insurance and Supplemental Life Insurance
• Commuter Benefits, Health Savings Account
• Dog-friendly office and bi-weekly office happy hours
• Waterfront office space with amazing views and amenities including club lounge, fitness center, rooftop cabana, bicycle storage and parking

If this sounds like a great fit, we’d love to hear from you! Please send your resume to careers@chango.com for consideration.