Accountant-Office Coordinator

Charleston Coffee Roasters was founded in 2005 on what we consider to be a simple premise: a city like Charleston, South Carolina deserves a coffee that reflects its originality, concern for the environment and attention to quality. We’ve worked hard to craft coffees that honor Charleston’s heritage – coffees that are timeless and classic in their taste.

Our mission is to deliver to our customers the world's finest coffees… guaranteed! We painstakingly search the world over for the highest quality coffee beans. Then, we bring those beans to our home in Charleston, SC where we roast them slowly to coax out their unique flavor.

We look for new ways to make people happy with coffee. Every. Single. Day. Charleston Coffee Roasters is a growing company with exciting employment opportunities. If you love coffee, there’s a spot for you here.

Position: Accountant-Office Coordinator

Compensation: $45,000 to $50,000 per year

Schedule: M-F (Days)

What We Are Looking For
The Accountant-Office Coordinator will be based out of our offices at 7246 Stall Rd, in Charleston, and will report directly to the Controller. The Accountant-Office Coordinator is responsible for executing a variety of tasks that support the Controller and CCR team, including professional communications and timely accounting. While this position is the key point of contact for Accounts Payable and Receivable and plays a critical role in the financial management of the company, this person will also be responsible for answering calls, assisting with deliveries and other administrative tasks.

The ideal candidate is dependable, personable, and positive. We’re looking for someone with a high level of responsibility, integrity, and a strong sense of customer service, who communicates comfortably with internal and external customers. If you are someone who will approach the job with curiosity and enthusiasm, accountability and transparency, are excited to improve on existing systems, and communicate comfortably with internal and external customers this may be the ideal position for you!

What You Will Do

Office Coordinator:

• Answer all incoming calls, providing excellent customer service.
• Manage office supplies.
• Open and sort mail.
• Ensure deliveries are received by intended recipients.
• Respond to administrative email inbox.

Accounts Payable (AP):

• Receive, review, and process vendor invoices in the ERP system; ensuring they are accurate and have all necessary supporting documentation.
• Process payments to vendors in a timely manner; via check, electronic transfer, or other payment methods.
• Reconcile vendor statements and address any discrepancies or issues that arise.
• Maintain vendor records, update contact information, and reply to AP related email inquiries.

Accounts Receivable (AR) Management:

• Receive, review, and enter sales orders into ERP system, validating the orders match customer P.O.
• Provide validated sales order to production in a timely manner.
• Issue invoices to customers for goods or services rendered, ensuring accuracy and compliance with contract terms.
• Follow up on outstanding customer payments, through emails, phone calls, or other communication methods, to ensure timely collections, in accordance with company policies.
• Reconcile customer accounts and resolve any discrepancies or payment disputes.
• Maintain customer records, update contact information, and reply to AR related email inquiries.

Financial Reporting and Analysis:

• Conduct monthly reconciliations as requested by Controller.
• Assist in generating regular financial reports related to AP and AR for management review.
• Collaborate with the finance team to support month-end and year-end closing activities.
• Provide support on other projects as required.

What You Will Need

• BS in Accounting, Finance or related preferred
• Four years’ experience in accounting or finance related role
• Experience in customer service position; answering incoming calls, customer inquiries, or other related duties
• Strong attention to detail, organizational skills, and the ability to multitask
• Excellent written and verbal communication skills
• Strong mathematical and analytical skills
• Experience with accounting ERP systems and Microsoft Office applications
• Ability to identify issues and resolve them in a timely manner
• Positive attitude for receiving instructions and partnering with Controller and Director of Operations to assist with future growth projects
• Ability to adapt to changing priorities and work in a fast-paced environment
• Capability to work independently and manage workflow with flexibility

What We Offer

• Competitive Salary
• Health Insurance
• Paid Time Off
• Paid Holidays

Check out Charleston Coffee Roasters: https://www.charlestoncoffeeroasters.com/

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Employee assistance program
• Health insurance
• Paid time off
• Paid holidays

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person

While this description provides a list of the types of duties to be performed, additional tasks may be added as necessary.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 4 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person