SUMMARY: The Administrative Assistant handles the daily accounting, payroll, and HR functions for the hotel and restaurant in addition to various tasks administrative tasks for multiple departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, and other duties may be assigned.

• Record the daily sales, balance the credit cards, and make the cash deposits for the hotel, restaurant, and banquet operations.
• Enter all invoices into the M3 Accounting software under the proper vendor and GL code.
• Send out all invoices to direct bill clients within 3 business days and ensure timely payment.
• Serve as hotel’s primary point of contact for onboarding new employees, process terminations, and assist with benefits enrollment.
• Maintain associate personnel and confidential files, field associate questions/requests, and complete wage/employment verification.
• Assist with employee recognition events and activities including, but not limited to: associate celebrations, communication of achievements, birthdays, and anniversaries.
• Assist other departments as needed.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

College degree preferred, plus a minimum two years of accounting experience.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret financial reports. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

WORK ENVIRONMENT:

The noise level in the work environment is usually quiet.