Job Title: Payroll Administrator

Location: Houston, TX

Job Type: Full-time

About Us: ChaseSource is dedicated to providing top-notch staffing solutions to our clients. We pride ourselves on our commitment to excellence and our ability to match talented professionals with rewarding opportunities.

Job Description:

We are seeking a detail-oriented and dedicated Payroll Administrator to join our team. The ideal candidate will have a strong background in payroll processing, invoicing, and billing. This role also involves managing the HR Representative responsible for pre-employment and onboarding processes, ensuring compliance with client contracts, and maintaining awareness of contract terms and conditions.

Key Responsibilities:

• Payroll Processing: Accurately process weekly, bi-weekly, and semi-monthly payroll for all employees and contractors (250-500), ensuring compliance with company policies and regulatory requirements.
• Invoice and Billing Management: Prepare and issue weekly and monthly invoices for payroll hours processed, direct hire fees, onboarding fees, and consulting fees.
• Payment Follow-Up: Monitor and follow up on outstanding invoices to ensure timely payment.
• Issue Resolution: Address and resolve discrepancies or issues related to invoices and payments.
• Record Keeping: Maintain accurate records of payroll, invoices, and payments.
• Reporting: Generate and distribute payroll reports as needed.
• HR Management: Oversee and manage the HR Representative handling pre-employment and onboarding processes.
• Compliance Oversight: Ensure compliance with client contracts regarding recruitment services, including:
• Pre-employment and onboarding processes.
• Bill rates and fees.
• Timing and procedure of invoice submission and payment receipt.
• Staying updated on and aware of contract terms and conditions.
• Communication: Liaise with clients and internal teams to ensure smooth and efficient payroll, billing, and HR operations.
• Regulatory Compliance: Stay updated on relevant laws and regulations to ensure compliance in all payroll, billing, and HR activities.

Qualifications:

• Proven experience as a Payroll Administrator or in a similar role.
• Strong understanding of payroll processes, invoicing, and billing.
• Experience in HR management, particularly in pre-employment and onboarding processes.
• Proficiency in payroll software and Microsoft Office Suite (particularly Excel).
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Knowledge of relevant laws and regulations related to payroll, billing, and HR compliance.
• Ability to stay updated on and aware of contract terms and conditions.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Retirement plan
• Paid time off
• Professional development opportunities

Job Type: Full-time

Pay: $57,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• Hybrid work
• Office

Education:

• Bachelor's (Preferred)

Experience:

• Payroll: 3 years (Required)
• Staffing Agency Payroll: 1 year (Preferred)

Work Location: Hybrid remote in Houston, TX 77098