Project Administrator I , Washington, DC

Join the team who values your skills and expertise. Cherokee Nation System Solutions (CNSS) helps federal agencies improve productivity and find innovative solutions. Taking a personalized approach, CNSS offers a complete line of innovative services and consulting to government agencies, including call center, application modernization, data utilization, advanced analytics and IT infrastructure. Your valuable skills can help us give customers the support they deserve and the quality they expect from our team – a team of experts, like you.

Cherokee Nation System Solutions is part of Cherokee Federal – a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. For more information, visit cherokee-federal.com.

SUMMARY

Provides administrative support in a variety of functions to a management team responsible for a large portfolio of Department of State (DOS) contracts. Assists with employee and project management, including recruiting and onboarding, timekeeping management, and project reports and deliverables.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under minimal supervision, performs the following:

• Assist with timesheet and invoicing management, including obtaining government signatures on all timesheets for invoicing, ensuring overtime requests are approved, and consolidating invoice packages.
• Assist employees with timesheet setup, issues, corrections, etc.
• Assist employees with preparing travel requests, to include international travel, and expense reports.
• Perform all administrative tasks for employee onboarding. This includes, but is not limited to, ordering applicable equipment, security and access requests, DOS badging appointments, and first-day escorts.
• Create, maintains, and updates staffing spreadsheets to include employee contact information and email groups to allow PMs and leadership to push important communications.
• Develop and reviews work product templates to meet customer and/or PM requests.
• Maintain and updates trackers, recurring reports, and databases to manage employees and projects.
• Track and ensures completion of employee training, security, and compliance requirements.
• Create job descriptions and requisitions to support hiring and onboarding.
• Coordinate employees meet and greets with government client.
• Manages multiple email boxes for the portfolio and responds to or routes inquiries to relevant stakeholders.
• Create spreadsheets and reports as required.
• Assist with employee off-boarding, including equipment and badge retrieval and escorting.
• Performs general administrative tasks.
• Performs other job-related duties as assigned.

EDUCATION AND/OR EXPERIENCE

• Minimum of a high school diploma or equivalent with 4 years of relevant experience; OR an associate degree with 2 years of relevant experience; OR a bachelor’s degree with 1 year of relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of federal government contracting helpful.

• Must possess excellent follow through skills.
• Exceptional written and oral communication skills.
• Must be able to manage multiple projects and assignments efficiently, work in a fast-paced environment, and have a strong attention for detail.
• Must be motivated and able to work independently with minimal direction and supervision.
• Team-oriented professional with mission-driven approach.
• Strong interpersonal, organizational, and problem-solving skills.
• Proficient with Microsoft Office Suite (Excel, PowerPoint, Outlook, etc.) and SharePoint.
• Must be able to obtain and maintain a Secret security clearance. Active Secret or Top-Secret clearance preferred but not required.
• Must be able to pass a background check and drug screening.

WORK ENVIRONMENT

This position is primarily performed in a climate-controlled office setting following company telework policy.

Pursuant to U.S. Presidential Executive Order 14042, Cherokee Federal is now requiring that all employees be fully vaccinated for COVID-19 by December 8th and going forward. Prospective employees will fall under this requirement and proof of vaccination will be required for on-boarding, should you be selected. Limited exemptions for religious or medical reasons will be considered.

TEMPORARY NOTE : On Tuesday, Dec. 7, a federal judge issued an injunction blocking President Joe Biden’s COVID-19 vaccine mandate for federal contractors (EO 14042). Cherokee Federal is monitoring the court case and awaiting a final ruling. As a result of the injunction, Cherokee Federal is halting the enforcement of the mandate, however, if the injunction is lifted and the mandate remains, Cherokee Federal must reenact its vaccine requirement.

ABOUT THE TEAM

Cherokee Federal is a division of Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. As a trusted partner, the Cherokee Federal team of companies manages nearly 2,000 projects of all sizes across the construction, engineering and manufacturing and mission solutions portfolios – ranging from advanced data analytics and telehealth to cybersecurity, cloud and logistics.

Since 2012, our team of companies has won $6 billion in government contracts and completed more than 5,300 federal missions. Our 3,600 employees work in 20 countries, 50 states and 2 U.S. territories.

Why Cherokee Federal? Visit cherokee-federal.com to learn why you should join our team!

COMPLIANCE

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster ; https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf and https://www.dol.gov/ofccp/regs/compliance/posters/pdf/ofccp_eeo_supplement_final_jrf_qa_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision ; https://www.dol.gov/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf

We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2021 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Compliance@cn-bus.com” This email box is not for resumes or follow up on job applications.

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