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**Front Desk Receptionist**
**Department:** CHRIS Counseling **Location:** Atlanta, GA
**Position Description**
This position functions as the support for the CHRIS Counseling Center for all consumers and families and the primary duties include but are not limited to the following:
* Provide positive role-modeling to consumers/families
Promote self-esteem
Promote healthy boundaries
Reinforce socially acceptable behaviors (ex: manners, eating habits, safety)
Reinforce thoughtful decision making skills
* Demonstrate customer service;
Promote positive image of CHRIS 180 programs at all times
Maintains a pleasant disposition
Handle a fast paced work environment
Work as a contributing and collaborative team member
Respond to consumer, referral and peer needs in a timely fashion
Answer telephone calls and emails accordingly
Respond to requests for information from stakeholders in a timely fashion
* Coordinating Services and Collaboration
Make necessary referrals to meet consumer's health, well-being, education, mental health, and employment needs (i.e. Department of Public Health, Department of Family & Children Services, Georgia Department of Labor, employment staffing agencies, local colleges and tech schools, etc.)
Verify and update patient information in Carelogic
Work as liaison with Utilization Manager
Collaborate and communicate with other programs in the CHRIS 180 continuum in the provision of services to consumers
Collaborate and consult with other providers and entities in the provision of best care services to consumers
Follow up with referral sources in a timely manner
* Specific services to consumers
Demonstrate exceptional engagement skills in providing trauma-focused mental health treatment to target population.
Ability to answer a multi-phone system. Calls will be answered by the third ring and consumer/call will be greeted with Good Morning, Good Afternoon, Good Evening.
Maintain the voicemail related to CHRIS Counseling Center; updating voicemail outgoing messages, checking and relating voicemails, retuning voicemail requests in a timely manner (within 1 business day). Voicemail should be checked at the beginning of each shift.
Maintain scheduling system and update as appointments arrive, cancel, reschedule, arrive late or no show
Maintain all necessary filing, scanning, and uploading at the front desk; pull charts as needed
Complete Triage forms with new consumers/referral sources/agencies as they are presented and schedule a comprehensive assessment within 3 to 5 business days (36 to72 hours)
Complete insurance verifications daily
Schedule initial Behavioral Health Assessment and initial psychiatric evaluation with consumer and/or guardian
Ensure that 48 and 24 hour phone confirmation for appointments are made each day.
Follow up calls to referral sources, families, consumers, etc.
Check the BHL web portal daily for any new referrals
Coordinate incoming mail and sign for packages
Collect payments; receive and record cash logs for Counseling Center (Super Bill)
Maintain a clean and organized waiting room and replenish magazines as appropriate
Answer CHRIS 180 main phone line as necessary when administrative receptionist is not available.
Use preventive intervention techniques when needed to prevent injury (to self or others)
* Documentation Requirements
Timely documentation in accordance with Counseling Center policy
Document in scheduling system the reason for cancellation, rescheduled appointments and tardiness within the note section of consumer information
Email appointments and/or changes to group homes each Friday for the following weeks appointments
Input new consumers into scheduling system to include insurance information, demographics, referral source and guardians telephone number with the date of the referral
Initiate new consumers into electronic health record
* Practice Requirements
Adhere to the organization policies and procedures.
Attend Fellowship meetings
* Performance and Conduct
Maintain confidentiality of consumer information
Maintain appropriate professional boundaries
Follow the CHRIS 180 Code of Ethics
Follow mandated reporting requirements of GA Code
Support and maintain an environment of emotional and physical safety for consumers, staff and other stakeholders at all times
* Maintain Personal Information and Training;
Attend and participate in staff meetings as scheduled
Attend and participate in required trainings as scheduled
Maintain required certifications
Review, understand and responsible to program policies
Provide documents in a timely fashion to Human Resources
Report changes in status to HR as required by policy
**QUALIFICATIONS/COMPETENCIES**
- A minimum of a High School Diploma or GED with two years of employment experience * Preferred Qualifications include bilingual abilities in Spanish in order to assist in catering towards the Hispanic population and needs.
- Organizational skills, excellent attention to detail and the ability to perform multiple tasks successfully
- An understanding of the concepts of child care
- Ability to effectively relate to consumers, parents/custodians of all social, economic, ethnic and educational backgrounds, with firmness, fairness and concern,
- Ability to learn new programs quickly are also necessary for this position.
- Ability to work independent as well as part of a team
- Solid decision-making ability as related to the safety and well-being of consumers, families, community and staff.
- Be guided by precedent and established policy and procedure in decision-making. This person will be required to analyze and react to difficult situations, often while under considerable stress and pressure.
- Dependability, emotional stability and physically capable. This position requires some physical functions that are essential to satisfactory performance of the outlined job responsibilities, i.e. sitting, standing, walking, driving, speaking, hearing and the ability to physically restrain (when necessary).
- Ability to recognize when assistance and consultation is needed.
- Strong communication and interactive skills
- Self-motivated and able to work under demand and deadlines
- Computer skills
- Flexible as the hours may vary.
**Reports to:** Front Desk Manager
Full Time
$39k-49k (estimate)
06/24/2024
07/10/2024
chris180.org
LAWRENCEVILLE, GA
100 - 200
1981
CHRIS KIDS
$10M - $50M
Ambulatory Healthcare Services
Since 1981, the CHRIS 180 mission has been to heal children, strengthen families and build community. CHRIS is an acronym that represents our core values: Creativity, Honor, Respect, Integrity and Safety. Our goal is to unlock the potential of Georgias youth and fortify families by providing a hand up, not just a handout, through our integrated Family of Services. We believe that potential is a right, not a privilege. This holistic approach enables children, youth and families to unlock their potential for happiness, health and success despite challenging circumstances, often beyond their cont...rol. We offer an array of individualized programs through our Family of Services which includes: Behavioral Health, Safe Homes & Environments, Strong Communities and Education & Training. Our ambition is to be Georgia's go-to place where every vulnerable child or traumatized youth discovers how to unlock their potential. For more information or to help make a difference, visit www.chris180.org
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