Job Details Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare! Christiana Care is looking for a full-time Executive Assistant to provide administrative support to the Vice President and HR Leadership team to maximize their effectiveness and efficiency Position requires an independent problem solver and leader who can function effectively in a rapidly growing and changing environment. Works as a team member with other staff to provide effective coverage for all executives within the suite. ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable, and valuable to everyone who is touched by it. Principal duties and responsibilities: Maintains schedules for multiple members of the HR Leadership team utilizing electronic Outlook calendars. Schedules meetings for HR Leadership team as requested. Provides all pertinent information needed for scheduled appointments and coordinates room reservation, catering etc. as needed. Provides administrative support including typing and drafting correspondence, attends meetings, composes agendas, takes and types minutes, maintains up to date filing systems, composes presentations, opening, screening and delivery of mail. etc. Manages and maintains department contracts to ensure that HR Leadership has all information necessary to ensure timely handling (renewal, termination, and renegotiation) occurs. Manages preparation, submittal and tracking of Requisitions, Purchase Orders, Check Requests, and Travel Expense Statements. Tracks and processes Credit card reconciliation and payments. Processes invoices for services and equipment for HR. Maintains and stocks office supplies for team including requisition equipment for new hires. Checks receipts for incoming materials. Maintains organized files for tracking. Leads HR Department orientation and scheduling of new hires onboarding meetings of key stakeholders Prepares minutes for team huddle and submits to CHRO executive Assistant. Maintains organized department budget files and keeps HR Leadership informed on expenditures tracking recruitment related expenses to candidate hires. Makes travel reservations, orders tickets, makes and confirms lodging and airline reservations Maintains time and attendance information for the department including timekeeping in UKG Answers telephones and provides assistance and/or direction for callers. Greets visitors to HR and notifies HR Leadership of their arrival. Develops or improve PowerPoint presentations as requested. Assists in coordination of Facility requests (e.g. moving of IT equipment, furniture moving, painting, carpeting, electrical and HVAC problems) for HR Department. Position may work remotely; must report on site at least 1 X weekly for department mail and inventory supplies. Conducts research, monitors web for HR related and relevant information Communicates between all levels within the Human Resources Department and other departments, applying both written and verbal communication skills. Always maintains confidentiality. Provides back-up support for other Executive Assistants in HR as needed. Attends staff meetings and completes required in-services timely. Hours: Day Shift – Hybrid role - 2 days on-site at Avenue North Education and experience requirements: High school diploma or equivalent required; completion of a business college program in Secretarial Science or Office Administration or related field preferred. Four years prior experience in Administrative Assistant position. Knowledge, Skill, and Ability Requirements: Ability to use Microsoft Office applications Technical proficiency necessary to analyze data Knowledge of Christiana Care administrative policies, procedures, and operations. Knowledge of basic accounting principles. Knowledge of Microsoft Office software packages including Outlook, Word, Excel and Power Point, web form design and Access. Skill in maintaining accurate filing systems. Skill in written and verbal communications. Maintain confidential information and materials. Coordinate and maintain different projects simultaneously. Ability to use tact, judgment, and diplomacy. Skill in telephone communication and public relations Work as a team player Maintain a cheerful and patient nature and be able to manage stress positively. Work effectively with others in a team environment. Interact with all levels of management and staff. Maintain a professional and mature approach towards responsibilities. Benefits of working at ChristianaCare Work in a role that directly impacts the lives of our patients, staff & community! Generous PTO, Competitive Pay & Robust Benefits Package. 403B company match and Tuition Reimbursement 12 weeks Paid Parental Leave (after 1 year of employment) About ChristianaCare ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more, click on this link https://www.youtube.com/watch?v=AZtpU0ib3t8 ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Post End DateJun 22, 2024 EEO Posting Statement Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law. Christiana Hospital, Newark, Delaware. This 1,007-bed, 1.3-million-square-foot modern facility provides a level of care only available in large-scale teaching hospitals. Christiana Hospital includes Delaware's only Level-I Trauma center (as verified by the American College of Surgeons), which is prepared to handle the most extreme medical emergencies. In fact, it is the only Level-I Trauma center on the East Coast corridor between Baltimore and Philadelphia. Christiana Hospital has also been nationally recognized in U.S. News & World Report's Best Regional Hospitals rankings as #1 in Delaware and #3 in the Philadelphia metro area, plus High Performing in 9 Adult Procedures/Conditions Christiana Care Health System Website